Hybrid Office Manager, Academic Affairs presso Northwest Missouri State University

About the Department

EMPLOYMENT TERMS: Full-time, 12 months

PRIMARY DUTY: This position will be primarily responsible for the office management duties to support the Associate Provost of Enrollment and Student Success, Associate Provost of Academic Operations and Assessment, Assistant Vice President of Global Engagement, Assistant Vice President of Marketing & Communications, and Associate Provost of Graduate and Professional Studies.

Position Duties

ESSENTIAL FUNCTIONS:

1. Manage administrative calendars, schedules, and appointments

2. Track, maintain & reconcile the budgets for each unit

3. Manage credit card expense reports

4. Drafts and edits correspondence, reports, and other documents as directed

5. Responsible for producing and maintaining confidential records and information

6. Organizing and managing information collection in a network environment

7. Collaborate and assist with academic schedule edit review

8. Provides customer service for faculty, staff, and students as needed

9. Add agreements and contracts into Northwest’s contract management system

10. Prepare letters, reports, forms, and other materials

11. Maintains spreadsheets for the tracking and communication of various types of information

12. Process University paperwork including direct pay vouchers, travel vouchers, purchase requisitions, etc

13. Assist administrative staff with other duties as assigned

Minimum Qualifications

REQUIREMENTS:

Education: High school diploma

Experience: Computer experience in Microsoft Office, including Word, Excel, and Teams; experience in budgets, financial information, and spreadsheets; at least one year of experience working in an office environment

Skills: Accuracy in spelling and grammar; good customer service skills; good communication skills; good organizational skills; ability to multi-task and delegate work; flexibility

Other Qualifications

WORKING CONDITIONS: This position will work in an office environment from the hours of 8:00 a.m. to 5:00 p.m. with a one-hour lunch break.

SUPERVISORY RESPONSIBILITIES: Requires minimal supervision; supervision of student employees as needed.

EQUIPMENT/MATERIALS USED: Standard office equipment including telephone, copy machine, personal computer

TYPICAL PHYSICAL DEMANDS: Ability to lift up to 20 pounds

COMMUNITY: Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city’s website at www.maryville.org.

UNIVERSITY: With an enrollment of about 10,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its Northwest-Kansas City location at the Northland Innovation Center and through Northwest Online.

Founded in 1905 and ranked by U.S. News and World Report among the top public regional universities in the Midwest, Northwest places a high emphasis on profession-based learning to help graduates get a jump start on their careers. Students have opportunities to build their résumés with experiences on campus in nearly every area of study, including the Horace Mann Laboratory School, National Public Radio affiliate KXCV, the R.T. Wright Farm, Mozingo Outdoor Education Recreation Area and Knacktive, a student-driven integrated digital marketing communications agency.

The University also is a national model for student success and career placement with 96 percent of graduates securing employment or continuing their education within six months of completing a degree at Northwest, according to the most recent data.

Furthermore, its vibrant and diverse learning community offers more than 150 student organizations, and textbooks and a laptop are included in tuition, which is among the lowest in the nation, saving students an estimated $6,800 over four years. Northwest also offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum, the Northwest campus was named one of the “50 Most Amazing University Botanical Gardens and Arboretums in the U.S.”

For more information about Northwest and its performance, visit www.nwmissouri.edu.

APPLICATION DEADLINE: Until filled

DATE AVAILABLE: August 18, 2025

TO APPLY:Please fill out a Northwest application online by clicking https://www.schooljobs.com/careers/nwmissouri to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-562-1121 or email [email protected] for more information.