Hybrid Executive Assistant presso HNI Corporation

HNI Corporation is a global family of brands for the workplace and home dedicated to enhancing the spaces where we live, work, and gather. We pride ourselves on fostering an environment where we make a positive impact on others; upholding our beliefs in integrity, inclusion and belonging.

Your Impact Starts the Day You Do!

What We Need:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Information & Digital Officer (CIDO) and senior leaders of HNI's Information & Digital Technologies organization (IDT).  This role requires a polished professional who can anticipate needs, manage complex schedules, handle sensitive information with discretion, and serve as a liaison between the CIO and internal/external stakeholders. 

The ideal candidate thrives in a fast-paced, tech-focused environment and brings exceptional communication and project coordination skills.

What You Will Do: 

• Responsible for providing executive administrative support to the Chief Information & Digital Officer and Information & Digital Technologies Senior Leadership team including calendar management, travel and expense management, and project management.  
• Prepare meeting agendas, briefings, presentations, reports, and correspondence as needed.
• Coordinate logistics for internal and external meetings, including virtual and in-person events.
• Track key initiatives and deliverables and follow up as needed to ensure deadlines are met.
• Provide resourceful, courteous, and proactive communication on behalf of the assigned executive team.  
• Support MCR and HNI Corporate or IDT events and initiatives such as City of Hope, Art of the Possible, IDT Leader Offsite, and more. 
• Work efficiently with janitorial services and Workplace Experience teams on building management and building needs.  
• Act as a part of the HNI Corporate Safety Team and IDT Safety Team Lead. 
• Handle confidential information with integrity and discretion.
• Foster a collaborative, well organized, and productive environment in the CIDO's office.  
• Participate in activities as appropriate to ensure the success of the organization.  

What You Have:

• High school diploma required.  Associate's degree in related field preferred.
• 5+ years of experience supporting C-level executives, preferably in a technology or corporate environment.
• Strong organizational skills and ability to multitask in a fast-paced setting.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving and critical thinking abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as Microsoft Teams.

What You’re Good At:

• Ability to anticipate needs and act with a high degree of autonomy
• Exceptional organizational and multitasking abilities 
• Effectively organizes and manages workload and demonstrates ability to prioritize tasks based on company and executive leadership deadlines.