- Junior
- Ufficio in Calgary
Company Summary
External Job Title
Position Responsibilities
Position Overview
The Canada Benefits Administrator & Office Coordinator is a key member of our HR team, responsible for managing Canadian benefits programs and supporting office operations. This role requires a detail-oriented professional with a strong understanding of Canadian benefits practices and a passion for delivering exceptional employee experiences. You will play a pivotal role in ensuring compliance, accuracy, and efficiency in benefits administration while contributing to a positive and productive office environment.
Administer Employee Benefits Programs:
- Handle enrollment, changes, terminations, and inquiries.
- Ensure compliance with federal and provincial employment standards (e.g., ESA, CRA, WSIB/WorkSafe).
- Process and verify benefit-related payroll deductions.
- Support employees with benefits questions, claims, and issues.
- Maintain accurate benefits records in HRIS and filing systems.
- Prepare benefits-related reports, metrics, and audits.
- Manage leaves of absence (e.g., maternity, parental, STD, LTD) with third-party providers.
- Assist in developing wellness initiatives and employee engagement strategies.
- Stay updated on trends, best practices, and legislative changes.
Facilities & Office Coordination:
- Manage USPS mail, security access badges, and building-related issues.
- Maintain employee cubicle assignments and space for visitors.
- Record daily occupancy and manage property issues.
- Escort maintenance vendors for server room equipment.
- Serve as point of contact for office and kitchen supplies.
- Transfer off-site records and maintain office efficiency.
- Liaise with corporate HQ for company-wide programs.
- Maintain service contracts for server room HVAC and UPS systems.
IT Support & Asset Management:
- Check conference room AV equipment and report issues.
- Act as a liaison for IT tasks, collaborating with IT Support.
- Handle shipping and receiving of IT hardware.
- Oversee and maintain IT equipment inventories.
- Support IT asset disposal processes.
- Set up new hire cubicles and manage IT peripherals.
- Coordinate equipment reclaims and facilitate conference room logistics.
Annual Reconnect Coordination:
- Arrange meetings, travel, and catering for quarterly events.
- Respond to requests and ensure smooth event execution.
Work Location
Qualifications
Required Qualifications & Skills
- Solid knowledge of Canadian benefits practices and applicable legislation.
- Experience with HRIS systems (e.g., Costpoint) is an asset.
- Office management experience is advantageous.
- Strong organizational and analytical skills.
- High attention to detail and confidentiality.
- Excellent communication and interpersonal skills.
Preferred Qualifications
- Post-secondary education in Human Resources, Business Administration, or a related field (preferred).
- 2+ years of experience in benefits administration or a similar HR function (preferred).
Why Join Deltek?
- Be part of a fun, inclusive, and values-driven culture.
- Access to first-class learning and development programs to support your career growth.
- Comprehensive benefits and well-being resources to help you thrive.
- Opportunities to make a meaningful impact within a collaborative HR team.
- Flexible work environment and a focus on work-life balance.
Travel Requirements
Applicant Privacy Notice
Business Summary
Compensation Information
Benefits and perks listed here may vary depending on the nature of employment with Deltek. Employees have access to healthcare benefits, a 401(k) plan and company match, paid vacation time and holidays, well-living programs, short-term and long-term disability coverage, basic life insurance and tuition reimbursement.