Hybrid AR and Purchasing Coordinator presso Uniform Color

Summary

Provides timely and accurate processing and distribution of sales invoices with an emphasis on electronic distribution of invoices. Ensure timely and accurate processing of accounts payable with an emphasis on electronic payment to vendors. Manage MRO purchasing process. Support the Finance and Purchasing Departments with various business-related matters.

Duties and Responsibilities

• Contributes to receiving, generating and distributing invoices to customers in a timely manner.
• Investigates transactions in which input data appears to be inaccurate.
• Monitors transactions waiting for invoicing and expedited processing.
• Assigns or reviews general ledger account numbers and enters invoices into accounts payable system.
• Generates payments in accordance with the payment terms and takes advantage of discounts.
• Process and post daily and weekly payments and credit invoices.
• Create purchase orders for MRO
  • This includes Supplies for Maintenance, Repairs, Operations and Office as well as services
• Communicate with external suppliers get updates on PO’s and request quotes
• Communicate internally with managers to get PO approvals
• Maintain supplier relationships
• Manage blanket PO’s for repeat orders
• Monitor supply room levels
• Contribute to finding cost savings
• Responsible for other various administrative duties as required by Acct. and Purchasing Departments
• Collaborate with cross-functional teams to support and deliver the goals of each department
• Coordinate with Customer Service to make sure new customers are setup to receive invoices electronically.
• Record daily wire transfer transactions into Primos System.
• Participate in the electronic payment setup process of new and existing suppliers.

Recommended Qualifications

• Associate’s Degree in Accounting or Business preferred with at least 3 years of related experience.
• Knowledge of General Accounting Principles.
• Must have a solid command of debit and credit accounting and be able to reduce business transaction to debits and credits.
• Must have excellent communication skills and be able to tactfully interact with Customers and Suppliers.
• Ability to maintain a high degree of confidentiality.
• Skilled in the use of basic computer software, including word-processing and spreadsheets.

Working Conditions

• Office Environment

Responsibility for Safety, Health & Environmental

• Individual is expected to perform job duties safely and in compliance with documentation outlined in the Safety, Health & Environmental system.

Responsibility for Quality

Individual is expected to perform job duties in compliance with defined management system requirements.