Hybrid HR & Payroll Specialist presso LIFE LINE TECHNOLOGIES LLC

Description

REPORTS TO: HR Manager

CLASSIFICATION: Non-Exempt/Full-time

SAFETY SENSITIVE POSITION: No

JOB PURPOSE

The HR & Payroll Specialist plays a key role in supporting the HR department with accurate, timely payroll processing, HR compliance, and employee support. This position requires strong knowledge of multi-state payroll laws, Paylocity, and general HR practices including FMLA, FLSA, and ADA. The ideal candidate is detail-oriented, proactive, and comfortable managing sensitive information across a dynamic workforce.

DUTIES AND RESPONSIBILITIES

• Assist with processing multi-state payroll accurately and timely using Paylocity
• Maintain compliance with payroll-related laws and regulations (FLSA, state-specific rules, etc.)
• Assist with new hire onboarding and terminations, including system entry and document collection
• Monitor employee certifications and license expiration dates; send reminders and track updates
• Coordinate pre-employment and annual physicals, drug screens, and testing requirements
• Maintain employee records, including time off, FMLA, ADA accommodations, and training history
• Respond to employee questions regarding payroll, benefits, and policies
• Assist in generating payroll and HR reports for management
• Support general HR functions including employee relations, investigations, and file maintenance

Requirements

QUALIFICATIONS

• 2+ years of experience in HR and payroll, preferably in a multi-state environment
• Proficient in Paylocity payroll and HRIS platforms (required)
• Knowledge of FMLA, FLSA, ADA, and other HR laws and regulations
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Ability to maintain confidentiality and handle sensitive information
• Experience in scheduling and coordinating health screenings and drug testing is a plus

WORKING CONDITIONS

• Full-time position located in the XstremeMD main office.
• This position is approved for a hybrid work schedule, according to our telecommuting policy.
• This position requires the employee to work no less than 8 hours/day; arriving by 8:00 am, Monday - Friday
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

PHYSICAL REQUIREMENTS

• Prolonged Periods of Sitting: Ability to sit at a desk and work on a computer for extended periods of time. 
• Manual Dexterity: Ability to use hands and fingers to operate a computer keyboard, mouse, and telephone. 
• Vision: Close vision required to read and enter data on a computer screen. May include the ability to adjust focus to ensure accuracy. 
• Hearing and Speech: Clear speech and active listening skills to communicate effectively over the phone or in virtual meetings. 
• Repetitive Motion: Regular use of hands, wrists, and fingers for typing and other repetitive tasks. 
• Lifting and Carrying: Occasional lifting or carrying of items such as a laptop or office supplies, up to 10 pounds.

KPI’s

• Complete at least 12 hours of training per year focused on self-development or payroll and benefits topics
• Randomly sample 5-10% of payroll entries monthly to ensure accuracy
• Achieve a satisfaction score of 90% or higher on onboarding surveys.