Hybrid Transportation Business Operations Assistant Senior - Kanawha County presso West Virginia Department of Transportation (WV)

About the Department

The Transportation Business Operations Assistant Senior in this position will serve at the West Virginia Division of Motor Vehicles, Commercial Driver Services Unit. Performs administrative and supervisory work in providing support services such as fiscal, personnel, payroll, or procurement. Develops policies and procedures for resolving operational problems and for improving administrative services. Supervises the work of office support staff in rendering required services. Work is typically varied and includes extensive internal agency, state/local government, and public contact. Has some authority to vary work methods and policy applications and to commit the agency to alternative courses of action. Performs related duties as required.

Position Duties

• Develops procedures for the effective implementation of the work of the unit, to include forms, operating procedures, and proposed policies, and confers with unit management and other staff regarding revisions to budgetary, purchasing, and other administrative services, policies, and procedures.
• Develops operating manuals necessary for the instruction and training of unit staff, agency officials, and other state officials; conducts periodic training sessions for new initiatives and procedures in the area of assignment.
• Analyzes the budget document and appropriate enabling legislation to determine the need for revised operational procedures for the budgetary cycle.
• Prepares or supervises the preparation of required fiscal and budgetary reports in the area of assignment.
• Monitors the expenditures of state agencies and higher education systems to ensure compliance with budgeted appropriations, confers with state officials and budget specialists in the resolution of expenditure level problems, advises on the transfer and reallocation of funds to resolve such problems, and briefs management on potential areas of appropriation level difficulties.
• Prepares or assists in the appropriation of grant proposals and budgetary recommendations for the agency; monitors the execution of appropriations throughout the fiscal year.
• Develops procedures, forms, and controls necessary for the effective operation of the unit.
• Within State Purchasing Rules and Regulations, examines purchasing requests for conformity to specifications and budgeted amounts.
• May negotiate contracts and agreements for the procurement of equipment, supplies, and services.
• Supervises other professional, technical, and clerical employees in the unit.
• Travel may be required; therefore, a valid driver’s license is required.

Minimum Qualifications

• Knowledge of the functions and objectives of the agency.
• Knowledge of the laws and regulations relating to the agency.
• Knowledge of the principles and techniques used in the assigned function or specialty area.
• Ability to coordinate the unit activities with other units within and outside state government.
• Ability to establish and maintain effective working relationships with others.
• Ability to analyze and interpret budgetary and technical data related to the area of assignment.
• Ability to supervise the work of others.

Other Qualifications

REQUIRED TRAINING/EDUCATION 

• High school diploma or equivalent.

REQUIRED EXPERIENCE

• Four (4) years of full-time or equivalent part-time paid experience in providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for the required experience through an established formula.