Hybrid Associate Dean of Students and Director, Academic Administration and Operations presso University of Chicago
University of Chicago · Chicago, Illinois, US, Stati Uniti d'America · Hybrid
- Professional
- Ufficio in Chicago, Illinois, US
Department
BSD GPA - Administration
About the Department
Job Summary
Responsibilities
- Leads the full admissions lifecycle for PhD, MS, NDVS, and Summer Research Program applicants, including application review, decision release, and TA assignment letter generation.
- Oversees graduate student records in AIS, and BSD databases, ensuring data accuracy for both divisional and University processes.
- Manages graduation workflows by coordinating quarterly degree clearances and directing the annual BSD convocation ceremony.
- Administers the NDVS (Non‑Degree Visiting Student) program in partnership with local administrators and the Office of International Affairs.
- Represents OGPA and BSD at divisional and university committees on admissions, graduation/convocation, and academic information systems.
- Plans and executes signature divisional student‑affairs programs such as orientation, MBL Boot Camp, and other recruitment or co‑curricular events.
- Acts as divisional lead for new system implementations and upgrades (AIS, Slate, Stellic, REDCap, Maxient), setting priorities, timelines, and success metrics.
- Develops and maintains standard operating procedures (SOPs) and training materials to ensure consistent use of all academic and student affairs systems.
- Trains, guides, and coaches BSD graduate education staff on policies, processes, and technology platforms; fosters a culture of continuous improvement and compliance.
- Produces enrollment and student milestone analytics to inform evidence‑based recruiting and retention strategies for BSD leadership.
- Coordinates disability‑services accommodation and serves as the primary point of contact for student inquiries, ensuring an inclusive, student‑centered experience.
- Curates and updates divisional web content and reporting tools related to admissions, milestones, and graduation requirements.
- Safeguards divisional records by organizing, archiving, and managing access to confidential student documents in accordance with policy.
- Manages the execution of the school's registration, enrollment, grading, and graduation procedures. Creates plans to coordinate student affairs activities between students and faculty.
- Identifies and implements technological solutions to improve operating efficiencies and assure veracity of data gathering.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Bachelor’s degree; advanced degree.
Experience:
- Administrative experience in student affairs administration.
Technical Skills or Knowledge:
- Strong computer skills including word processing, spreadsheets, and database management.
Preferred Competencies
- Excellent oral and written communication skills.
- Attention to detail.
- Flexible and adaptable.
- Strong organizational skills.
- Research issues and propose solutions to problems.
- Demonstrated initiative in improving processes and enhancing systems.
- Exercise sound judgment, discretion, and tact.
- Time management skills and handle multiple, concurrent tasks within deadlines.
- Work with individuals from across the division and the University.
Working Conditions
- Hybrid office environment.
- This role requires regular onsite presence to foster collaboration, engagement, and operational effectiveness, with specific in-office expectations outlined by the department.
Application Documents
- Resume/CV (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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