Hybrid Administrative Coordinator, Gerontology presso AAH
AAH · Atrium Health Wake Forest Baptist - Medical Center Blvd, Winston Salem, NC, Stati Uniti d'America · Hybrid
- Ufficio in Atrium Health Wake Forest Baptist - Medical Center Blvd, Winston Salem, NC
Department:
Status:
Benefits Eligible:
Hours Per Week:
Schedule Details/Additional Information:
Full Time; Primarily onsite, with occasional remote flexibility based on operational needs
Key Responsibilities:
Leadership & Team Management
- Supervise a team of 7 administrative staff, ensuring high performance, accountability, and professional development.
- Oversee onboarding, workflow coordination, cross-coverage strategies, and performance evaluations in collaboration with the Business Administrator.
- Foster a positive, inclusive culture that promotes efficiency, continuous improvement, and high-touch service delivery.
Faculty Support (Small Portfolio)
- Provide executive-level administrative support to a designated group of faculty, including calendar management, travel coordination, and document preparation.
- Maintain and update CVs, biosketches, and compliance documentation.
- Assist faculty in transitioning to adjunct or emeritus status, ensuring alignment with institutional, licensing, and credentialing requirements.
- Track and reconcile professional development funds to ensure accessibility, compliance, and proper utilization.
- Support credentialing, faculty effort tracking, and clinical scheduling via QGenda.
HR, Operations & Infrastructure Oversight
- Support HR functions such as hiring, onboarding/offboarding, leave tracking, and performance documentation.
- Approve badge and IT access, manage space assignments, and coordinate with IT and facilities on equipment and workspace needs.
- Manage supply and inventory needs, including ordering, inventory tracking, and basic equipment troubleshooting to support administrative functions.
- Draft faculty appointment letters, maintain departmental records, and oversee internal documentation processes.
Project & Financial Coordination
- Manage departmental projects and stakeholder relationships, ensuring alignment with strategic and operational goals.
- Assist with financial reconciliations, Concur approvals, cost transfers, and budget tracking.
- Serve as liaison among administrative, clinical, and academic teams to ensure timely execution of objectives.
Qualifications:
- Bachelor's degree in Business, Accounting, Health Administration, or a related field.
- Minimum of 3 years of supervisory experience, preferably in a healthcare or academic setting.
- Proficiency or experience with:
- Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint)
- ERP systems such as Oracle or Workday
- QGenda (clinical scheduling)
- Concur or similar travel and reimbursement systems
- StrataJazz, Docusign, Adobe Acrobat Pro
- Credentialing platforms, timekeeping systems, project management tools (e.g., Asana)
- Strong written and verbal communication skills; ability to multitask and solve problems independently.
- Change management experience and a service-oriented mindset are highly preferred.
Work Arrangement:
Primarily onsite, with occasional remote flexibility based on operational needs.
Why Join Us:
This role offers the opportunity to lead a collaborative team, shape administrative strategy, and directly support faculty success within a dynamic academic-medical environment. If you are a forward-thinking leader who thrives in a fast-paced, mission-driven setting, we welcome your application.
Pay Range
$28.05 - $42.10Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits and more
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
