Full-Charge Bookkeeper chez Bernardo Wills

Description

Why Bernardo Wills?

Bernardo Wills is a full-service, multi-disciplinary design firm located in Spokane, Washington. Consisting of architects and landscape architects, we serve a wide array of public and private clients among many project types. We strive to make our communities better.

At Bernardo Wills, we value innovation, professionalism, and excellence in communication. Our architecture portfolio includes a wide range of commercial, corporate, governmental, educational, healthcare, industrial, and retail projects.

Bernado Wills is committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or if you’re parenting the next generation of innovators, we firmly believe our work is at its best when everyone feels free to be their most authentic self. Our dynamic culture is built of the principles of respect, communication, collaboration, and flexibility. We offer a competitive salary and benefits package, including paid time off and holidays, immediate access to our 401K program upon hire, opportunities for professional development, a kind, fun, and friendly office environment, schedule flexibility, and project variety. To learn more about us, please visit www.bernardowills.com.

Summary

We are currently seeking a Full-Charge Bookkeeper to join our team who can make immediate contributions to our overall team success. 

Candidates for this position should be proficient in managing all aspects of the accounting process, ensuring accuracy and compliance with financial regulations. This role requires proficiency in various accounting software and a solid understanding of financial concepts, including GAAP principles. The Full-Charge Bookkeeping will play a crucial role in maintaining the financial health of our organization by overseeing accounts payable and receivable, payroll, bank reconciliations, and financial reporting. Candidates should demonstrate professionalism and exhibit excellent verbal and written communication skills. 

Primary Responsibilities

· Prepare project-based client invoices.

· Ensure timely processing of vendor invoices and client payments, including follow-ups on outstanding receivables.

· Troubleshoot vendor and client invoice issues.

· Set-up invoices, track project fees, and ensure billing aligns with contractual agreements.

· Manage onboarding of new vendors and clients in Ajera, ensuring proper documentation and tax forms (e.g., W-9s).

· Assist with the development of monitoring of firm-wide budgets and forecasts.

· Assist with the preparation of financial reports for leadership review.

· Maintain accurate financial records and ensure compliance with internal controls and external regulations.

· Coordinate with external accountants for tax prep and year-end activities.

· Ensure compliance with tax filings and maintain audit-ready records.

· Maintain the general ledger and subledgers.

· Prepare and post journal entries, including accruals, prepaids, and depreciation.

· Monthly reconciliations and closing.

· Process payroll accurately and on schedule.

· Maintain payroll records.

· Reconcile and manage the company credit card account, ensuring all charges are accounted for and properly categorized.

· Perform other duties as assigned.

Requirements

Qualifications

· Preferred associate or bachelor’s degree in accounting, finance, or related field.

· 5+ years of increasingly responsible, related experience in AP/AR, bookkeeping, or finance.

· Proficiency with accounting software and understanding GAAP. Preferred familiarity with project financial tracking, architectural project billing, and fee structures.

· Preferred applicable certification (e.g., Certified Bookkeeping (CB), Quickbooks, Certified ProAdvisor or Payroll).

· Intermediate to advanced knowledge of Microsoft Office Suite and general comfort with technology.

· Ability to work full-time, in -office position at our office in Spokane, Washington.

· Remote work and sponsorship are not available for this position.

· Fully remote applicants will not be considered.

Our Mission: We are here to make communities better. We do this by giving our clients’ purpose a place. We design places, spaces, and visions. 

To apply, please send a complete resume to [email protected].