Hybrid Purchasing Assistant chez Evapco

Position Summary: The Purchasing Assistant will provide administrative and operational support to the Materials Department, ensuring the timely and cost-effective acquisition of materials, components, and services necessary for our manufacturing operations. This role supports maintaining strong supplier relationships, accurate record-keeping, and supporting the overall efficiency of our supply chain.

Key Responsibilities:

• Assist the Purchasing Manager and Buyers with day-to-day purchasing activities.
• Creates and sends POs based on established purchasing policies.  
• Communicate with suppliers regarding order status, delivery schedules, and discrepancies.
• Track and expedite orders to ensure on-time delivery of critical materials to meet production schedules.
• Maintain accurate purchasing records, including vendor files, purchase orders, and delivery confirmations.
• Reconcile invoices with purchase orders and packing slips, resolving any discrepancies with suppliers and accounting.
• Assist in researching potential new suppliers and obtaining quotes for materials and services.
• Process returns of defective or incorrect items to suppliers.
• Generate purchasing reports (e.g., open orders, delivery performance) as required.
• Collaborate with other departments, particularly Production, Inventory, and Accounts Payable, to ensure seamless material flow and accurate financial processing.
• Maintain organized digital and physical filing systems for purchasing documentation.
• Perform general administrative duties such as data entry, scheduling meetings, and managing correspondence.

Qualifications:

• High School Diploma or equivalent.
• 1-2 years of experience in an administrative support role, preferably within a purchasing, supply chain, or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong Excel skills are highly desirable.
• Experience with Sage 100 ERP system is a significant plus.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Ability to work independently as well as collaboratively in a team environment.
• Proactive, problem-solving mindset with a strong work ethic.
• Understanding of basic purchasing principles and supply chain concepts is a plus.

Physical Requirements:

• Primarily an office-based role, requiring extended periods of sitting, standing, and working at a computer.
• Ability to lift and carry up to 15 pounds occasionally (e.g., office supplies, files).

Evapco’s Summary of Pay & Benefits:

• The salary range consists of base pay and most recent profit-sharing bonus amounts
• Medical, Vision, & Dental Insurance 
• Employee Stock Ownership Program – we are an employee-owned company
• Profit Sharing Bonus – which is paid twice per year 
• Pretax Savings & Investment Plan
• Paid Holidays
• Paid Vacation
• Paid Maternity and Paternity Leave
• Bereavement Pay
• Company Paid Basic Life Insurance equivalent to base salary, with option for Supplemental Life election
• Sick Leave 
• Long Term Disability