Hybrid Executive Assistant chez Harbor.ai

Executive Assistant – C-Suite Support

About Harbor.ai: Harbor.ai is an InsurTech startup aiming to revolutionize the enterprise insurance market. Our technology simplifies the process for insurance brokers to identify optimal coverage for their clients continuously, and this is just the beginning. Our mission is to revolutionize underwriting for better, faster, and smarter processes. As we pursue this goal, we are implementing a data-driven business model that fundamentally reshapes how insurance products are sold. Established in 2018, Harbor.ai is Venture-backed and based in New York.

Note: This role is 100% on-site at our Corporate Headquarters in New York City.

Position Overview

As an Executive Assistant at Harbor.ai, you will provide comprehensive administrative and strategic support to our C-level executives, enabling them to optimize their time and effectiveness. You will serve as a critical liaison between leadership and internal/external stakeholders while managing complex schedules, communications, and projects that drive our company's mission forward.

Basic Qualifications

• Bachelor's degree

• 2-3 years of experience directly supporting C-level executives

• Exceptional organizational and time management skills

• Advanced proficiency in Microsoft Office suite and collaboration tools

• Strong written and verbal communication skills

Preferred Qualifications

• Experience in InsurTech, FinTech, or related industries

• Previous startup experience

• Knowledge of CRM systems and executive productivity tools

• Experience coordinating board meetings and investor relations

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, calls, and travel arrangements

• Coordinate and prepare materials for executive meetings, board meetings, and presentations

• Handle sensitive and confidential information with discretion and professionalism

• Draft and edit correspondence, reports, and other communications on behalf of executives

• Serve as the primary point of contact for internal and external stakeholders

• Coordinate cross-functional projects and initiatives at the executive level

• Plan and execute company events, executive retreats, and team-building activities

• Manage expense reports and administrative budgets

• Anticipate executive needs and proactively provide solutions

Required Skills & Experience

• 2-3 years of experience in an executive support role

• Demonstrated ability to prioritize competing demands in a fast-paced environment

• Excellent interpersonal skills and professional demeanor

• Strong problem-solving abilities with attention to detail

• Experience managing confidential information with discretion

• Proficiency with calendar management and travel coordination

Success Traits

• Exceptional judgment and decision-making capabilities

• Ability to work independently with minimal supervision

• Proactive mindset with strong anticipatory skills

• Resilience and adaptability in a rapidly evolving startup environment

• Diplomatic communication style with all levels of the organization

• Commitment to excellence and continuous improvement

Working with Harbor.ai

Harbor is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to [email protected]

Individual pay is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base salary only, and do not include bonus, equity or sales incentives, if applicable.

Harbor is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We may use your information to maintain the safety and security of Harbor, its employees, and others as required or permitted by law. Additionally, Harbor.ai participates in the E-Verify program in certain locations, as required by law.

Harbor is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected]