Hybrid Accounts Payable AP Specialist chez Platinum Dental Services

Description

Job Description: AP Specialist (Platinum Dental Services)

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Monthly Responsibilities

• Review A/P aging report (2x/month) and prepare for upcoming payment cycle

• Track and process all A/P payments (2x/month)

• Approve office supply orders (2x/month)

• Reconcile vendor accounts and assist with month-end close, ensuring A/P balances are reconciled

• Track all rent payments and update payments to reflect yearly increases

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Weekly Responsibilities

• Process patient refunds

• Process insurance refunds

• Process RCM bank transfer requests

• Review and approve that invoices entered in the system are correct

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Daily Responsibilities

 • Process and code all pending invoices in accounting software

• Review and triage finance-related email inboxes:

• Identify and categorize incoming invoices (autopay, ready-to-process, or suspicious)

• Investigate and verify suspicious charges (e.g., unapproved vendors, unexpected expenses, or potential scams)

• Coordinate with regional managers or office leaders to confirm legitimacy before processing

• Reinforce purchasing and expense policies as needed

• Monitor autopay accounts for accuracy and continuity; troubleshoot any interruptions

• Communicate directly with vendors regarding statements, payment schedules, and invoice status

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Integrations (New Office Onboarding)

• Add new locations to Platinum vendor accounts

• Create office-specific business credit card

• Coordinate with previous owner/team to identify and list all active vendors. Determine which to keep and which to transition.

• Transition key vendor accounts that Platinum will retain

• Conduct 30-day follow-up with former owner to ensure account cancellations

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Job Requirements

• 3-5 years of prior accounts payable processing / payment experience
• Experience processing A/P for a multi-site company
• Strong interpersonal skills and background in customer support
• Experience with problem solving and resolving issues with minimal supervision

Job Preferences

• Curious and inquisitive.  Willing to investigate issues to the root cause.
• Collaborative / team-oriented.  Ability to work with other finance team members in a positive way on a daily basis.
• Accounting experience a plus.  May be required to record certain A/P-related journal entries