Hybrid Payroll Coordinator chez Halifax Public Libraries

Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time, permanent, Payroll Coordinator position as a part of the Human Resources team located at the Alderney Gate Public Library. 

This is a unionized position. Preference will be given to internal applicants from the NSUPE Local 14 bargaining unit.

Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants’ needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs. 

ABOUT HALIFAX PUBLIC LIBRARIES
Halifax Public Libraries engages communities and the people who live in them – encouraging participation, facilitating connections, and providing solutions in an ever-changing world. We provide equal and open access to services to all residents of Halifax Regional Municipality. Under the direction of the Halifax Regional Library Board, the Library provides learning, social, and engagement opportunities through a network of 14 branches, an online presence, community engagement, borrow by mail and home delivery services. 

POSITION SUMMARY

The Human Resources Team, works closely with all employees and teams across the organization delivering multiple programs and services: HR Services (including payroll); Learning and Development; Wellness, Health & Safety; and Employee and Labour Relations. You will be part of a collaborative team, working in a fast-paced environment adhering to tight payroll deadlines. 

Under the direction of the Senior Human Resources Partner, the Payroll Coordinator is responsible for carrying out system-wide payroll functions to ensure all employees are paid and deductions are entered accurately, according to the current collective agreement, policies, procedures and legislation. 

KEY RESPONSIBILITIES

As a Payroll Coordinator at Halifax Public Libraries, you will:

• Process the bi-weekly payroll by ensuring that all necessary timesheet/payroll data is received, analyzed, calculated, audited and entered in the payroll system in accordance with the collective agreement and conditions of employment
• Investigate and resolve employee payroll concerns and responds to inquiries from employees and outside agencies 
• Perform multiple audits and investigate all data in the payroll system to ensure data integrity, take corrective action as necessary
• Compile data/prepare reports and respond to requests and respond to requests from internal and external contacts
• Reconcile terminations, retirement, and leaves of absence for recovery of earnings, overpayments, garnishments and advance pays 
• Monitor and adjust leave entitlements such as vacation, sick leave, lieu time, and purchased leave to ensure employee entitlements are accurate
• Set up new employees and positions in the payroll system consistent with terms and conditions of employment 
• Maintain payroll related documentation, tracking sheets and files
• Make recommendations to payroll procedures relating to process improvement and ensure processes are documented 
• Seek and attend training and professional development opportunities to stay current on changing payroll legislation, practices and technology 
• Compile, analyze and authorize Records of Employment ensuring compliance with Service Canada requirements 
• Provide support to the Human Resources team, including preparing HR correspondence and employment related letters 
• Display, promote and perform work duties in a positive and safe way and display safety awareness at all times 

DO YOU HAVE WHAT IT TAKES?

Education and Experience:

• Completion of two (2) years post-secondary education  & two (2) years related experience 

OR

• Completion of Grade twelve (12) or equivalent & four (4) years related experience 

Requirements:

• Read and write English
• Excellent communication skills 
• Strong analytical and problem solving skills 
• Excellent customer/client service skills 
• Demonstrated ability to be flexible and adaptable 
• Exceptional attention to detail and organization skills
• Intermediate to advanced knowledge of and experience with computer applications:  
  • Microsoft Office
  • SAP/HR or computer based payroll systems
• Intermediate technology skills: 
  • Willingness to learn and experiment with additional tools and technologies 
  • Willingness to support others in learning technical skills and concepts 
• Knowledge of payroll and employment legislation and requirements, EI, WCB, Canadian Payroll, Canada Revenue Agency, and Service Canada and Privacy regulations/legislation 

Assets:

• Experience working in a unionized environment 
• Knowledge of collective agreements and Pension & Benefits plans 
• Payroll Compliance Professional (PCP) designation or equivalent