- Junior
- Bureau à London
To lead the coordination of all self-hosted and industry trade body attended events for the European region and to provide analysis and budgetary control on the cost and return for events.
Key Responsibilities
Co-ordinate the delivery of a programme of profile raising (external) events in support all three business units: Alternative Investments, Private Client and Corporate services.
- Pre event: work with each service line to set clear pre-event objectives and success measures per event.
- Create and maintain a forward schedule of events and conferences.
- Source and book appropriate venues for Ocorian hosted/partnered events.
- Source / book catering and accommodation as required.
- Liaison with third party vendors and suppliers.
- Work with marketing communications team to ensure consistency of messaging (e.g. invitations, emails, conference pack content) - including some copywriting
- Co-ordination and supply of relevant materials.
- Onsite event management as required. E.g. liaising with venue staff, coordination with partners/sponsors, briefing and supervision of temporary staff.
- Ensure all event costs are clearly tracked and reported, within budget.
- Post event: collation of feedback and reporting against stated success measures, including ROI.
- Any additional events-related tasks as required
- Procurement and management of branded materials and merchandise - including monthly stock take.
- Ensure all marketing materials comply with brand guidelines.
- Assist in the upload and management of content on the website and social media channels, as required.
- Invoice processing and tracking, plus reconciliation of budgets (including credit card statements)
- Assist in the maintenance and update of marketing activity schedule
- Co-ordinate team travel arrangements, as required
- Involvement in any other projects/duties as required by the team
Skills, Knowledge & Expertise
Qualifications
- Bachelor’s degree (or local equivalent) in business or marketing preferred but not essential
- Hold a recognised professional marketing certification or working towards this
Knowledge / Skills / Experience
- 2-3 years' marketing experience (ideally in a professional services environment) with proven experience in all aspects of event planning and co-ordination
- Knowledge of B2B marketing and copywriting experience
- Excellent attention to detail and consistency
- Strong organisational skills and able to multi-task and prioritise whilst working to tight deadlines
- Excellent written and spoken English skills.
- Comprehensive administrative experience.
- Highly computer literate with knowledge of Word, Excel, PowerPoint. Knowledge of Adobe products (Photoshop and Indesign) would also be an advantage.
- Experience of web development and using Content Management Systems is desirable.
- Experience of working with CRM (Client Relationship Management) systems.
Competencies
- Ability to communicate confidently with staff at all levels internally as well as externally with clients, suppliers etc.
- Desire to manage clients' needs effectively and to see all activities from the client's perspective.
- A positive and enthusiastic team player with initiative, creativity and drive.
- Proactive and able to work without continual supervision
- Conscientious and committed.
- Flexible and adaptable.
- A methodical and solution focused approach
- Accuracy and eye for detail.
- The ability to manage time effectively and prioritise and organise workflow.
- Ability to remain calm and produce quality work when under pressure and to tight deadlines.
