Finance Accounts Payable Analyst en The City of Coral Gables, FL

About the Department

This position performs more advanced professional, financial, and accounting work. Conducts and coordinates difficult and complex research, analysis, development, and summarization of certain financial information for financial reporting and auditing purposes. Assists with the City’s internal and external financial and compliance audits and reporting requirements. This function works closely and under the supervision of the Comptroller and Assistant Finance Director.

Work involves responsibility for carrying out a wide variety of duties related to the Finance department, and tasks may vary depending upon area of assignment or departmental needs. Employees in this class will be assigned specific tasks of limited difficulty and are expected to use independent judgment and decision-making in completing those tasks within given parameters.

Position Duties

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification.

Analyzes and reconciles financial records and reports related to accounts payable and related functions.

Assists with identifying and determining items to be properly disclosed in financial statements, financial reports, and /or other financial documents as it pertains to accounts payable and related function.

Analyzes, audits, and organizes source documents and prepares for data input; collects, creates and compiles financial transaction documents related to financial activities utilizing computerized accounting applications.
Prepares various statistical and accounting tables, schedules, reports and computerized spreadsheets applications utilizing Excel, INFOR, etc., as it pertains to accounts payable and related function.

Assists with the preparation of schedules and reports for month/quarter/year end close as well as assist with preparation of the quarterly/yearly financial statements, reports and schedules.

Assists with internal/external auditors as required.

Trains and provides work direction and guidance to assigned staff, plans and assigns work, reviews work and progress on projects. Provides technical direction and assistance in resolving problems. May prepare performance evaluations of subordinate staff.
Provides technical assistance/training to staff, city departments and management regarding proper accounts payable procedures; assists with developing procedures.
 
Supervision over lower-level staff members/section.

Maintains and balances any and all accounts and financial records of the City pertaining to accounts payable; as needed.

May assist in developing and/or costing out City's bargaining proposal alternatives for consideration; costs out union bargaining proposals and collects and maintains confidential bargaining data on behalf of the City.

Processes accounts payable and enters data into the financial management system; run accounts payable checks and required reports to summarize, track, verify, reconcile and balance data on a weekly basis.

Prepares and maintains the annual 1099 files and related research to ensure timely filing. Prepares and maintains the annual unclaimed property filings and related research.

Posts and maintains journal entries, ledger balances and other records related to accounts payable. Researches and compiles data related to accounts payable functions. Calculates figures. Prepares adjusting and closing entries related to accounts payable. Reconciles various ledgers and accounts related to accounts payable.

Communicates with other departments and the public. Answers questions, acquires information, provides assistance, receives complaints and resolves problems.

Assists staff with unusual or difficult situations related to accounts payable and related transactions. Resolves problems and issues.

Collaborates with technical peers and user departments to complete project assignments and accomplish city goals and directives.

Formulates and recommends accounting policies and processes related to accounts payable and related functions.

Works on special projects assigned by higher-level administrator in the Department of Finance. Conforms with and abides by all regulations, policies, work procedures and instructions.

Performs other related tasks as required.

Minimum Qualifications

Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting, or a related field, with major course work in accounting. 

Three years’ experience as an accountant in general or public accounting area, or six years bookkeeping experience.

Ability to supervise the work of others in a manner conducive to full performance and high morale.

Valid Florida Driver's License

A comparable amount of training or experience may be substituted for the minimum qualifications.