Administrative Assistant II - Special Education en Corpus Christi Independent School District

Education/Certification:

• Required: High school graduate
• Preferred: 45-60 College hours

Special Knowledge/Skills:

• Positive attitude
• Have the ability to maintain good rapport with school staff, students, and parent(s)/guardian(s)
• Possess organizational and time management skills
• Ability to work and relate well with others
• Ability to work independently with little or no supervision
• Ability to handle multiple priorities effectively, work under pressure, and meet deadlines
• Ability to adapt quickly to new situations and assignments
• Ability to maintain all varieties of confidentiality
• Good work attendance record
• Appropriate attire and good personal appearance

Technology Proficiency: Level 2- Proficient (in):

• Applied use of computer operations
• Applied use of software productivity tools (i.e., Microsoft Office )
• Applied use of e-mail
• Applied use of printers
• Applied use of job-related financial and student management systems
• Applied use of multimedia tools
• Applied use of Technology Applications TEKS CCISD Acceptable Use Policy and Technology Ethics/Etiquette

Experience:

• Required: Three years' experience as an administrative assistant or similar clerical experience

Function

The Administrative Assistant II-Special Education performs duties of typing, maintaining files, utilizing database systems, process requisitions for instructional materials, supplies, and equipment, answers the telephones and relays the messages, and maintains supervisor and office schedules.

Reports To:

Special Education Coordinator/Senior Director

Responsibilities:

• Uses initiative to accomplish tasks
• Maintains confidentiality
• Accepts and uses constructive criticism to enhance self-development and job performance
• Disseminates, organizes, and implements activities related to the department
• Performs general secretarial duties such as, but not limited to, utilizing computer, answering the telephone, take messages and give information according to approved procedures, schedule appointments, and screen mail
• Type letters, reports, memos, contracts, requisitions, and other necessary documents/requests related to department
• Assists in maintaining supervisor calendar and makes appointments as requested
• Processes travel for coordinator and staff including but not limited to requisitions, professional leave forms, accounting of trip, etc
• Register department staff for workshops or conferences
• Submits work orders for facilities, technology, etc. as needed
• Keeps up-to-date log of absences, processes department payroll, maintains payroll reports for determined amount of time
• Maintains departmental calendar of activities, meetings, trainings, and other department events
• Maintain inventory of department equipment and technology
• Prepares agendas and handouts for staff development and meetings
• Prepares and processes reimbursements (purchases, mileage, etc) for staff
• Serves as liaison between campuses and district departments
• Keeps up to date filing system of requisitions/POs, contracts, travel, correspondence, reports, and other matters pertaining to department
• Assists in scheduling appointments, receives office visitors, and screens telephone calls/mail for coordinator
• Assists in gathering data for reports
• Assists in preparing agendas, handouts, and rosters for meetings and staff development
• Processes and types referral letters for all outside evaluations
• When necessary, assist staff with acquiring a substitute for absences
• When necessary, maintain location/department Activity Fund
• When necessary, monitor stamps for both ARDs and campus use
• When necessary, prepare letters/information to parents
• When necessary, complete preliminary preparation for ESY summer program
• When necessary, complete and submit required reports for fire, shelter in place, or other types of safety drill
• When necessary, process vacancies or recommendations to hire in the District's HR system
• Assists other auxiliary staff as needed and/or time allows
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES: None 

WORKING CONDITIONS:

• Mental/Physical Demands and Environmental Factors
• Ability to communicate effectively (verbal and written); interpret policy, procedures and data; coordinate district functions and maintain emotional control under stress.
• Frequent travel within district and occasional travel out of district; irregular and prolonged hours.
• Challenging situations and moderate to heavy lifting
• Ability to receive information and/or instruction from internal/external customers through spoken expression.
• Ability to manipulate tools/equipment/keyboards.
• Ability to convey information and/or instruction to internal/external customers through spoken expression.
• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.
• Ability to see detailed information, naturally or with correction.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

TERMS OF EMPLOYMENT:

• This job description describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Other duties may be assigned as deemed appropriate. The pay grade, pay code, and work year listed are intended to be informational and not contractual in nature.