Assistant, Administrative en Southeastern Michigan Health Association

Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Maintain organizational filing systems, inventory of office supplies, support hiring managers with onboarding, process program registrations, and maintain participant records.
• Oversee State Food Service Program to ensure quality meals and compliance with program requirements
• Create and maintain databases supporting staff, programs, and external partners
• Serve as primary phone and email contact, responding to inquiries professionally
• Draft correspondence, reports, and other communications as needed
• Maintain and update contact databases for donors, partners, and program participants
• Coordinate information flow between programs, families, and partner organizations
• Schedule meetings, interviews, and coordinate hiring logistics
• Prepare meeting materials, take meeting minutes, and document & distribute meeting outcomes and action items.
• Partner with Program Managers to secure supplies aligned with program and funder requirements
• Coordinate facility maintenance requests and liaise with building management
• Manage vendor relationships and coordinate service agreements
• Process donations and maintain donor acknowledgment records
• Process invoices and expense reports according to organizational procedures
• Perform other duties as assigned to support organizational operations
• participate in staff meetings and professional development activities.

QUALIFICATIONS:

• High school diploma or equivalent required; Associate degree preferred
• Minimum 2 years administrative support experience required
• Experience in nonprofit or youth-serving organizations preferred
• Experience with database management and CRM systems preferred
• Must be able to lift up to 25 pounds at times.
• Valid Driver License and reliable transportation

KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with database management systems (Salesforce or similar CRM preferred)
• Proficiency with written, verbal, and digital communication platforms
• Ability to handle multiple priorities and meet deadlines
• Professional demeanor and customer service orientation
• Ability to maintain confidentiality and exercise discretion
• Detail-oriented with strong accuracy in data entry and record keeping
• Basic bookkeeping and financial record-keeping skills

PREFERRED QUALIFICATIONS:

• Bilingual capabilities (Spanish, Arabic, or Bengali preferred)
• Knowledge of Detroit community resources and nonprofit landscape
• Experience with grant management, food service program administration

Salary: $15 - $25 (based on experience and qualifications)

Employment Type: 

Classification: Non-exempt 

Benefits:

• Health insurance, Dental insurance, and Vision insurance
• Paid time off (Holidays, Vacation, Personal, & Sick time)
• 401a & 403b (Retirement plans)
• Long Term Disability 
• Employee assistance program
• Group Life Insurance
• Various Voluntary Benefit Option
   

Application Deadline: November 27, 2025

Please contact SEMHA HR Department @ (313) 873-6500 if you need assistance to upload resume, cover letter, and/or make application online.