Executive Assistant to Senior Leadership en LV Petroleum

The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives.

The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization.

Key Responsibilities

• Manage and prioritize complex calendars, meetings, and travel for multiple senior executives
• Prepare executive-level reports, presentations, board documents, and meeting summaries
• Coordinate cross-functional project support and follow-ups on behalf of the executive team
• Act as a liaison between executives and internal departments, clients, and external partners
• Maintain absolute confidentiality and discretion on sensitive organizational matters
• Arrange travel logistics, lodging, and expense reconciliation
• Support leadership with communications, including drafting correspondence, memos, and announcements
• Monitor and respond to urgent messages and requests at all hours (24/7 availability required)
• Organize and prepare for board meetings, leadership offsites, and strategic planning sessions
• Perform additional administrative tasks and special projects as directed

Requirements

• Minimum 7–10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership
• Proven ability to handle highly sensitive and confidential information with professionalism
• Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms
• Excellent communication, writing, and interpersonal skills
• Ability to multitask under pressure, meet deadlines, and work autonomously
• Flexibility to be on call 24/7 and support after-hours communications and travel needs
• Strong judgment, problem-solving ability, and proactive mindset

Preferred Experience

• Experience in hospitality, fuel, transportation, logistics, or high-growth environments
• Project coordination or operations support a plus