Sales Coordinator en AllClear Aerospace & Defense

Description

Sales Coordinator

Regular, Full-Time; Exempt

South San Francisco, CA.

About NASAM, an AllClear Subsidiary

NASAM is a leading distributor of High-Reliability (Hi-Rel) electronic components and systems for the global space and defense industries, supporting satellite primes, subcontractors, defense system integrators, launch providers, government and research organizations, New Space startups, and university programs.

To learn more visit www.nasam.com

Summary

The Sales Coordinator supports the sales organization by managing quotations, processing orders, and maintaining effective customer communication. This role provides analytical and operational support across key business functions, including Sales, Quality, and Marketing. This role involves assessing complex data systems, coordinating domestic and international shipments, and ensuring smooth execution of financial and inventory processes. The Sales Coordinator plays a pivotal role in driving sales effectiveness, operational efficiency, and customer satisfaction, contributing directly to the achievement of business objectives.

Essential Duties and Responsibilities:

Under minimal supervision, must be able to perform a variety of job duties including, but not limited to:  

• Assist sales representatives/managers with proposals, quotations, and order processing.
• Gather pricing/lead times information from vendors, distributors, partners.
• Compile quote excel files for sales team to finalize and send to customers.
• Create Purchase Order and Sales Orders in Quantum.
• Coordinate with internal teams (e.g. Sales, Business Development, Quality) to prioritize and fulfill customer orders based on urgency and business goals.
• Serves as a backup to assist sales representatives/managers including Order Review Sheet preparation, order related supplier communication, daily month-to-date sales and weekly/monthly bookings reporting.
• Manage, monitor and update sales pipeline activities to Salesforce or other sales tools under supervision of sales representatives/managers.
• Coordinate international and domestic shipments with freight forwarders/couriers with a clear understanding of export compliance requirements.
• Generate commercial invoices and deliver shipment details to customers.
• Recommend and propose solutions for process efficiency.
• Performs other related duties as assigned by management.  

In addition to the above, Coordinators are to maintain an organized, clean, and safe work area using safety standards and expectations while adhering to all quality practices. AllClear is an Equal Opportunity Employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.  

• Bachelor's Degree (B.A.) in Business Administration, or in related field or equivalent required. 
• Three (3) to five (5) + years of experience of B to B sales coordination or procurement is highly preferred.
• Knowledge and recent experience must involve diverse and complex business relationships.
• International business understanding with detailed operation with high traffic.
• Previous experiences with shipping and import / export regulations are highly desired.
• Previous experience and knowledge in the space industry working on electronic components is highly desired. 
• Japanese language skill is desired.

Required Skills:

• Language: Must have excellent written and verbal skills. Ability to read, analyze, and interpret general business information. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers.
• Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to work on complex projects with general direction and minimal guidance.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, & percentages.
• Other Abilities: Must have solid analytical skills and solution-driven thinking and be able to use large amounts of data to make strategic decisions. Must have advanced Microsoft Excel skill. Must possess thorough knowledge of materials planning systems (MRP/ERP) requirements and order generation process logic, preferably with Quantum ERP. Must have knowledge to apply general use of databases/spreadsheets. Ability to complete the planning of workflow and meetings. Maintains effective internal controls to ensure protection of assets and accurate reporting of financial position. Must have strong organizational, project, and proposal management skills. Experience with AS9120 and ISO9001 Standards. 

Physical Demands and Work Environment:

• While performing the duties of this job, the employee must be able to stand 2 to 4 hours a day. Must be able to work with their hands, arms and be extremely accurate. Must be able to walk and sit on a regular basis. The employee may occasionally lift and/or move up to 10 pounds. Must be able to lift and/or move up to 25 pounds on an occasional basis. 
• Customary physical demands for an office environment.