Office Clerk en iDC Made Solutions

About the Role:

The Office Clerk in the transportation and warehousing industry plays a crucial role in ensuring smooth administrative operations that support logistics and transportation activities. This position is responsible for managing a variety of clerical tasks including data entry, billing, and document management to maintain accurate and up-to-date records. The role requires effective communication skills to coordinate with internal teams and external partners, ensuring that information flows efficiently and issues are resolved promptly. The Office Clerk contributes to operational efficiency by utilizing computer software and office equipment to process and organize information accurately. Ultimately, this position supports the overall success of transportation operations by maintaining organized, timely, and precise administrative processes.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in typing with basic to proficient speed and accuracy.
• Working knowledge of Microsoft Office suite (Word, Excel, Outlook).
• Experience or familiarity with data entry and billing processes.
• Basic understanding of transportation industry terminology and operations.

Preferred Qualifications:

• Previous experience working in the transportation or warehousing industry.
• Advanced computer skills including database management or specialized logistics software.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Excellent oral and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities:

• Perform accurate data entry and maintain electronic and paper filing systems related to transportation and warehousing activities.
• Prepare and process billing documents, invoices, and related financial paperwork in accordance with company policies.
• Utilize Microsoft Office applications to create, edit, and manage reports, correspondence, and spreadsheets.
• Communicate effectively with team members, vendors, and clients through oral and written channels to facilitate smooth operations.
• Assist with scheduling, record keeping, and other administrative tasks to support transportation logistics and office management.

Skills:

The required skills such as computer knowledge and proficiency in Microsoft Office are essential for daily tasks like data entry, billing, and document preparation. Typing skills enable efficient handling of correspondence and record keeping, ensuring accuracy and timeliness. Oral and written communication skills are used to interact with colleagues, clients, and vendors, facilitating clear and professional exchanges of information. Familiarity with the transportation industry helps the Office Clerk understand the context of their work and apply relevant terminology and procedures. Preferred skills like advanced computer capabilities and organizational skills enhance the ability to manage complex tasks and contribute to overall operational efficiency.