Executive Assistant en Housing Authority of Baltimore City

About Us

Founded in 1937, the Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.

Position Summary

The Executive Assistant is an administrative role, responsible for providing office management support, including assisting with daily operations and facilitating effective communication among the Senior Vice President, management, and team members to enhance overall efficiency.

The primary purpose of this position is to provide high-level administrative support to the department executive by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities 

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Responsible for calendar management of department executive to include scheduling meetings, confirming appointments, and interacting with both external and internal customers.
• Prioritizes and manages multiple projects concurrently and follows through with issues in a timely manner.
• Drafts correspondence, reports, and other documents and assists in the preparation of presentations.
• Routes incoming and outgoing phone, paper, and electronic correspondence to the appropriate staff and ensures follow-up.
• Makes travel arrangements and prepares expense report for the department executive as needed.
• Performs general office duties such as ordering and approving departmental procurement purchases, maintaining departmental expense budget, and managing databases and records management.
• Files and retrieves corporate documents, records, and reports.
• Attends meetings as required and compiles information for those meetings.
• Performs other duties as assigned.

Minimum Education, Training, and/or Experience

Bachelor’s degree in business administration, Office Management or related field(s) and a minimum of (3) three years of progressively responsible experience in administrative and/or responsible clerical work.. An equivalent combination of education, training, and experience may be considered.

Other Requirements:

• Availability to work some evenings and weekends as needed.
• Successful completion of a prescreening investigation, including verification of employment history and education credentials.
• A 6-month probationary period applies to this full-time permanent position.

Benefits

We offer a competitive package of employee benefit programs that supports recruitment and retention objectives and is designed to meet the diverse and changing needs of our employees. HABC’s comprehensive benefit package includes:

• Paid Holidays
• Paid Vacation
• Medical Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• Pharmacy Coverage
• Retirement Program

All new employees are required to receive at least one COVID-19 vaccination shot in a two-shot series or be fully vaccinated before the date of hire.

FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.

If you are currently under the progressive disciplinary process, you may not have the chance to be considered for a promotion (s) within HABC. Please review the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for more information on the disciplinary process. 

This job posting will remain open until October 21, 2025.