Chief of Staff en Marshallreddick

What We Offer: Location | Newport Beach, CAAnnual Salary | $125,000 - $150,000Annual Bonus Potential | Up to $50,000Real Estate Investing Preferred IncentivesHealth Benefits | Medical, Dental, Vision, LifePTO (Holidays, Vacation, Sick)401k + Matching The Opportunity We’re seeking a detail-oriented and technology first Chief of Staff to support the CEO across all aspects and divisions of the business. This role is both strategic and operational, requiring someone who can think at the executive level while rolling up their sleeves with task-oriented processes. You will be the right-hand to the CEO and a key liaison with internal departments, team members, clients, and vendors.  Daily responsibilities will require taking initiative and strong communication skills to help implement high-level strategic initiatives, logistical support and special projects. We are a software driven company, so bring a passion for using modern tech both 3rd party and in-house software.  Please note: This is not a remote position. Must be in the office 5 days per week.

What You'll Do

Executive & Strategic Support -

Support CEO to manage strategic initiatives and drive execution 

Attend, participate in, and lead meetings on behalf of the CEO 

Manage CEO’s calendar, email, travel, meeting agendas and presentations 

Take meeting minutes, document action items, and follow up to ensure execution 

Act as a liaison between the CEO and department heads  

Serve as an operational extension of the CEO, operational staff will report to you 

Manage executive leadership meetings: build agendas, take meetings minutes, and follow up on action items 

Project & Operations Management -

Lead cross-functional projects and new business initiatives 

Identify and implement operational efficiencies to improve performance 

Fill in across departments during employee transitions or gaps 

Oversee office renovations, buildouts, and company fleet vehicle purchases 

Track goals and key metrics to ensure alignment with business targets 

Negotiate and manage key contracts (leases, software, vendors, etc.) 

Analyze P&L and balance sheets to identify cost-saving opportunities 

Help lead, initiate and implement special projects as assigned by the CEO 

Build agendas, materials, and follow-ups for weekly staff and board meetings

Team & Culture Leadership -

Plan and execute company, client, and internal staff events 

Cultivate and maintain a strong team culture and unity 

Build and maintain strong relationships with staff, leadership, and external stakeholders 

Conduct performance reviews for direct CEO reports 

Document and refine business processes and SOPs 

AI & Technology Integration -

Use AI tools to streamline workflows and enhance decision-making 

Improve and provide feedback on internal and third-party software tools 

Build dashboards and manage internal reporting systems 

Internal Communications & Stakeholder Management -

Collaborate with Mangers/Directors to manage internal communications 

Help coordinate company-wide announcements, emails, and events  

Build and maintain relationships with leadership, staff, and external stakeholders 

Provide briefing docs, insights, and feedback to improve decision-making  

Drive cross-functional initiatives – Lead special projects (M&A integration, product GTM motions, infra-spend reductions) from concept to measurable outcomes 

Additional Responsibilities - 

Travel once per quarter (with at least 1-month advance notice) 

Be present in the Newport, CA office Monday–Friday by 8:15 AM and be available 7 days per week as needed for CEO calls 

Aggregate and synthesize company reports for leadership review 

Serve as Asset Manager for CEO’s rental property portfolio 

Support hiring efforts, onboarding, and cross-training of staff as needed 

Assist with business planning, financial modeling, and presentation development 

What Qualifies You

6+ years of experience in a high-level executive support, business operations, or Chief of Staff role 

Strong understanding of financial reports (P&L, balance sheet, KPIs) 

Excellent project management and organizational skills 

Exceptional written, verbal, and interpersonal communication 

Highly proficient in Microsoft Excel, Outlook, and AI tools 

Experience negotiating contracts and managing vendors 

Understanding of software development 

What Sets You Apart

Real estate, property management, lending, investment experience is a plus 

Entrepreneurial, adaptable, resourceful, and always ready to take initiative 

Track record of supporting and assisting in optimizing multi-division businesses 

Competitive, results oriented  

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