Elementary Mentoring & Community Involvement Coordinator en Urbana School District #116

Urbana School District #116

TITLE: Elementary Mentoring & Community Involvement Coordinator

LOCATION:  Thomas Paine Elementary 

SUPERVISOR: Director of Mentoring and Community Involvement and Building Principal

JOB SUMMARY: The Elementary Mentoring & Community Involvement Coordinator works collaboratively with community groups and school personnel to implement and expand school based mentoring program. He/she serves as the liaison between community groups, business partners, and assigned elementary locations. The Mentoring & Community Involvement Coordinator also provides ongoing support and maintains accurate records and files on all mentors, tutors, business partners, and other volunteers at assigned elementary locations.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

C-U One-to-One Mentor Program and other mentor programs

• Recruitment

• Maintain and provide needed updates to current C-U One to One Mentors database.
• Work with other mentor program staff to promote C-U One to One Mentor Program in the community and within assigned elementary school locations.
• Work with other mentor program staff to recruit new mentors.

• Site Development
• Educate elementary school staff, particularly 4-5th grade teachers, about the parameters and goals of mentoring and the Mentoring Grant
• Identify, assemble, and coordinate a Mentor Support Team at assigned elementary site locations
• Assist teachers in appropriate communication with mentors

• Screening and Orientation

• Keep a copy of the mentor application on file.
• Check references and conduct interviews for mentor applicants.
• Provide on-site orientation for new mentors.

• Student Selection and Matching

• Compile and maintain a list of deserving students to be matched with a mentor.
• Secure parental permission for students to participate in the program and explain program parameters to students.
• With Mentor Support Team, match students with appropriate mentor.

• On-going Support and Supervision
• Contact the mentor within two weeks of the match and then monthly to assess if intervention is needed.
• Maintain accurate contact information on file for each mentor.
• Provide additional support and information for mentors.
• Provide match intervention if necessary.
• Work with the Mentor Project Director to facilitate transfer of student/mentor pair to new school site if applicable.
• Compile sign-in sheet hours and report totals to the Project Director quarterly.

• Participant Appreciation
• Coordinate site-specific appreciation events.
• Assist in year-end celebration activities/banquets

• Evaluation

• Assist in evaluating mentor programs by assuring that forms are filled out promptly as requested.

Business Partnership Development

• Identify potential business partners for assigned elementary school locations.
• Work with the Scholarship Foundation and other Mentor Program staff in recruiting business partnerships for assigned elementary school locations.
• Act as the school liaison for any school-business partnerships established for assigned elementary school locations.

Other Volunteer/Community Involvement (to be negotiated at each building)

• Act as the school liaison to the University of Illinois Volunteer Programs.
• Provide screening and orientation for all parent volunteers, tutors, and other volunteers at assigned elementary school locations.
• Maintain accurate contact information on file for each parent volunteer, tutor, and other volunteers.
• Compile sign-in sheet hours and report totals to the building principal quarterly.
• Act as the liaison between volunteers and staff at assigned elementary school locations.
• Facilitate periodic recognition events for parent volunteers, tutors, and other volunteers.

Other Duties

• Attend monthly cross-district meetings of Community Involvement/Mentor Coordinators

QUALIFICATIONS:

• Associate’s Degree or a minimum of 30 hours of college credit
• Knowledge and ability to work with community and local businesses.
• Excellent communication skills and the ability to communicate with diverse populations.
• Solid computer skills, including familiarity with Microsoft Office and Excel.

TERMS OF EMPLOYMENT:

• Benefit information can be found on the Human Resources webpage.  
• This is not a position within the collective bargaining unit and is not an administrative position.
• The position is two days per week for 5 hours on student attendance days
• This is a non-exempt position.

EVALUATION:  Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

START DATE:  ASAP

AN EQUAL OPPORTUNITY EMPLOYER

REVISED:  September 2025