Student Awards Coordinator en Sait

The OpportunityThe SAIT Student Awards program is an $9+ Million program facilitating scholarship and bursary selection of over 6,000 awards per year funded by alumni, industry partners, government and donors who are committed to student success. The Student Awards Coordinator maintains deep knowledge of SAIT’s Student Awards program and the variety of toolsets that support the program, and is primarily responsible for the technical coordination of the program.  Reporting to the Manager, Advancement Services and Student Awards, you will implement new awards and manage existing awards in all award toolsets, provide first response triage for technical issues and serve as project manager for specialty and government awards.  In addition, the successful candidate will monitor selection activities, coordinating staff workload to ensure all key milestones are met. This role influences both student engagement and donor satisfaction, encouraging continued and increase involvement, participation and financial investment in SAIT through maintaining an effective Student Awards program. If this sounds like

The Role

Technical Coordination of Awards Program

Implement new awards in a variety of systems, ensuring donor intent, regulatory requirements and scoring rubrics are created 

Implement and manage award scoring, data uploads and other technical functions

Ensure online application processes are operating effectively and efficiently

Run award disbursement

First point of contact for technical triage

Work with project team(s) on annual software upgrades, new toolset implementation

Annual Tasks

Facilitation of student awards directory

Perform annual academic year rollover activities, ensuring the database reflects all changes

Assist with providing input to the Stewardship Team, participating in student facing events as necessary

Award Selection Oversight

Facilitate cross campus support of the award selection process

Ensure consistent monitoring and prompt responses to inbound requests

Monitor weekly tasks related to disbursement of awards

Monitor ongoing task completion, recommending workload adjustments as required

Ensure key deliverables are met

Process Improvement & Project Work

Creative and efficient lens on program processes, continually seeking to move the program forward

Work collaboratively with Student Awards Lead to ensure clear documentation, effective improvements, testing is completed

Qualifications & Experience

Post-secondary education in communications, fund development, business and/or financial management, marketing

3-5 years directly related experience is required

Scholarship, bursary and/or Banner experience would be considered an asset

Post-secondary work experience is preferred

Experience working with data and coding languages such as HTML or SQL is an asset

Equivalent combination of education and experience may be considered

Skills & Knowledge

Strong computer skills including working knowledge of Banner Database System, Microsoft Office applications, project management toolsets

Strong discretionary leadership skills such as concise and persuasive written and verbal communication

Initiative and sound judgment

Creative and flexible approach to problem solving

An ability to work effectively with a variety of stakeholders

Flexibility and an ability to identify priorities

Discretion, and ability to maintain confidential information

Knowledge of donor relations practices and ethical standards

Strong analytical and exceptional organizational skills

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