Anticipated Secretary II - Grant Middle School en Marion City School District

MARION CITY SCHOOLS

Marion, Ohio

September 22, 2025

ANNOUNCEMENT OF VACANCY

Anticipated Opening for 2025-2026 School Year

Anticipated Secretary II   -    Building: Grant Middle School

The position of a secretary at Harding is now open. Please note the job description is attached. This is a 10 month– 220 days at 8 hours per day total of 1760 hours per year position as per salary schedule.

How to Apply: Internal

If you are interested in being considered for this position and feel you are qualified, you must apply online here prior to 4:00 p.m. on Monday, September 29, 2025. If you have any questions please contact Dr. Julie Kenney, Assistant Superintendent Human Capital Management, via email.  [email protected]

The Board/Administration has the sole discretion to determine qualifications of all candidates based upon posted qualifications which will include, but are not limited to the following:

1. Ability to competently do the job                  5. Job skills and knowledge
2. Attendance                                                 6. Work ethic
3. People skills                                                7. Can the person do the essential 
4. Experience                                                      functions required of the job?

The above qualification criteria may be determined via personnel file (if available), past evaluations (if available), administration/supervisor input, reference checks, testing (if required for position), interview process, and any other methods deemed appropriate by the employer.

MARION CITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Marion City Schools Board of Education that the best qualified applicant shall be selected for each position without regard to race, color, religion, national origin, age, sex, marital status, political affiliation, disabling or military status.  No person shall be denied employment solely because of any impairment which is unrelated to the ability to participate in activities involved in the position or program for which application has been made.

Secretary - Group II (Effective July 1, 2025– June 30, 2026)

1760 Hours (220 days @ 8 Hrs.)

JOB DESCRIPTION - CLASSIFIED

TITLE:                                               Secretary to Principal

RESPONSIBLE TO:                            Building Principal

DEPARTMENT:                                  Secretarial/Clerical

CLASSIFICATION:                            Secretarial/Clerical

POSITION:                                       Group II

LENGTH OF CONTRACT:                   Ten-month contract - 220 days at 8 hours per day -                                                                                                             total of 1760 hours per year

GENERAL DUTIES:                           

Provides clerical and secretarial services to the Principal and to other professional members of the                                          staff as directed by the Principal. It should be noted that good typing skills and                                                                  computer literacy skills are essential requirements for this position.

SPECIFIC DUTIES:

• Will be responsible for coordinating attendance services.
• computerize class registers according to Principal’s direction.
• Prepares record forms for new students and transfer or withdrawal forms as directed by the Principal.
• Answers phone and takes messages.
• Does general typing and filing for the building administrators.
• Assists teachers in operating office machines.
• Serves as a courteous and pleasant receptionist to the staff and visitors in the building.
• Maintains established office hours.
• Administers Rx medicine, (with doctor/parent permission slip) and first aid treatment.
• Keeps such records and makes such reports as the Principal may require, including but not limited to, list of substitute teachers and overtime records.
• Receives and distributes mail.
• Assists Principal with inventories of supplies, material and equipment.
• computerize classroom inventories.
• Types purchase orders for classroom supplies material and equipment.
• Types purchase orders for teacher supplies.
• Checks in supplies as directed by Principal.
• Strives to establish and maintain desirable community relations.
• Prepares PTO notices or other items for school related functions at the direction of the Principal and in such manner as to avoid interference with routine schoolwork.
• Serves as clerk-custodian of all funds received at the school to which assigned. Deposits all school board money with the Treasurer of the Board. Handles non-board funds according to prescribed methods.
• Keeps strictly confidential all information regarding students, parents and faculty.
• Prepares payroll reports.
• Uses Power School or other student software data bases to generate documents and reports
• Coordinates purchasing for the building including entering purchase orders, preparing budget spreadsheets, invoicing and ordering, and securing vendors. 
• Performs other duties as assigned by the Principal or, in his/her absence, by his/her designee or the Assistant Superintendent, Director of Operations, or the Superintendent.

OTHER DUTIES AND RESPONSIBILITIES:                    

• Ensure the safety of students
• Ability to work effectively with others
• Exhibit professional behavior, emotional stability and sound judgement
• Establish and maintain cooperative relationships
• Interacts in a positive manner with staff, students and parents
• Ability to work in a team environment
• Promote good public relations by personal appearance, attitude and conversation

NOTE:  The above lists are not ranked in order of importance.

CONDUCT:

Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment in the District.

Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.  Each staff members has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

 
EVALUATION:           

Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on Evaluation of Professional Personnel.

*This job description identifies primary responsibilities and is not intended to be a complete list of all tasks and activities. This job description is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes as directed by the Superintendent of Marion City Schools.