School Bid Team Coordinator en S & W Wholesale Foods LLC

Description

S&W is looking for a School Bid Team Coordinator who is responsible for supporting sales in the K-12 education market through successful bidding, contract management, inventory management, trade spend, order taking and customer relationship development Bid Management & Sales.

Essential Duties and Responsibilities

• Coordinate bid sales team and take bid orders.
• Attend all Parish Bid Openings.
• Monitor awarded contracts to ensure pricing, product availability, and delivery commitments are met.
• Monitor and forecast the parish Meal Plan calendars.

Cross Departmental Coordination

• Collaborate with purchasing, operations, and customer service teams to ensure contract commitments are met.
• Work with trade marketing to ensure promotional programs are fully utilized, inputted, and billed.
• Partner with purchasing, manufacturers and brokers to secure bid item specification inclusion and product support.

Customer Relationship Management

• Build and maintain strong relationships with school nutrition directors, purchasing departments, and cafeteria managers.
• Conduct regular in-person and virtual meetings to review product offerings, menu solutions, and service performance.
• Serve as the primary point of contact for all school account needs, including product issues, substitutions, and delivery concerns.
• Partner with school districts to understand menu needs, product preferences, and budget requirements.
• Represent the company at school nutrition conferences, trade shows, and industry events.

Collaboration & Reporting

• Work closely with procurement, operations, and customer service teams to ensure seamless order fulfillment.
• Provide sales reports, bid tracking updates with recommended actions.
• Partner with purchasing, manufacturers and brokers to secure bid item specification inclusion and product support.

Performance Metrics:

• Team performance and development.
• Customer satisfaction.
• Bid win rate and year over year retention of awarded contracts.

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Minimum 3–5 years of sales experience in food service distribution, preferably in the K-12 or institutional segment.
• Excellent communication, problem solving and negotiation skills.
• Proficient in Microsoft Excel, Target or applicable ERP systems.
• Highly organized with strong attention to detail and deadlines.

Physical Demands and Work Environment 

• Prolonged periods sitting at a desk, working on a computer, and walking in our warehouse.
• Must be able to lift up to 10 pounds at times, if needed

S&W Wholesale Foods LLC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.