Part Time Administration Assistant en City of York, PA

About the Department

The purpose of this position is to provide administrative support to the department. This is accomplished by receiving department telephone calls; offering assistance to callers and department visitors; typing, printing, and distributing department correspondence; maintaining computer programs; copying and faxing documents; maintaining supply inventory for department; and completing department purchases. Other duties include maintaining the filing system for the department, posting appointments on calendars.

Position Duties

Provides clerical support by answering telephones; copying and faxing documents; maintain personnel and general department files; ordering office supplies; and typing department correspondence.

Handles invoice payments by entering information for purchase order numbers, putting purchase order numbers into a batch for payment; matching purchase orders to invoices and processing for payment; keeping a record of invoices paid under each account by date, vendor, invoice number, batch number, and amount; and making copies of invoices for department use.

Coordinates with vendors regarding the ordering of departmental supplies; tracks and verifies the accuracy and quality of shipments recieved; researches and resolves supply issues and complaints. 

Other duties as assigned.

Minimum Qualifications

Principles and practices of office administration. 
Records management principles and standards.
Basic bookkeeping and accounting principles. 
General office equipment and standard computer software applications. 
Requires the use of standard technical skills appropriate to work environment of organization, with proficiency in Micorsoft Office Suite (emphasis on Word & Excel), Outlook and Office 365.

Other Qualifications

High School diploma or equivalent is required.  
Four (4) years administrative support experience or equivalent combination of education and experience. 

All persons who become employed by the City on or after effective date (May 18, 2022) shall be or become residents of York County or any county contiguous to York County within six months from the first date the employee achieves permanent employment status. 

Must pass a background check and drug test and provide a copy of the PA Child Abuse History Clearance check. 
Note: Child Abuse History Clearance must be dated within one year from the date of application and must show that "no record exists".