Hybrid Office Manager/Hospitality Assistant en Good Egg Dining Group

If your mom ever called you a "good egg" then you might be a fit for us! Okay, even if she didn't, don't count yourself out. This position is full-time at our AGE Hospitality Headquarters with occasional nights and weekends. We are offering this Good Egg a competitive hourly rate and a full benefits package.
Are you detail-oriented? Do you have above average organizational skills? Last but not least, do you love food, people and dogs? If so, apply today! We're looking for you.

POSITION SUMMARY

The Office Manager & Hospitality Assistant is the first point of contact for A Good Egg Dining Group’s Headquarters. This position upholds A Good Egg Dining Group’s mission by welcoming guests, vendors, and AGE employees with Extreme Hospitality, always. The Office Manager & Hospitality Assistant supports AGE’s Leadership Team by coordinating assigned activities, including the upkeep of the reception and conference room areas, mail room, large purchases, office supplies, and facilities.

ESSENTIAL FUNCTIONS/ KEY RESPONSIBILITIES

• Anticipates and welcomes all guests, employees, and vendors professionally and upon arrival with EXTREME HOSPITALITY.
• Maintains office security by following safety procedures and controlling access via the reception desk.
• Screens and guides visitors to the appropriate person and office.
• Provides basic and accurate information regarding A Good Egg Dining and its restaurants, in person and via email.
• Inventories, orders, and stocks cleaning and restroom supplies in accordance with pre-approved purchasing policies and budgets.
• Assists in the coordination of seasonal restaurant and office projects such as holiday decor and specialty landscaping.
• Manages all conference room calendars and schedules and sets up for meetings when necessary.
• Ensures both conference rooms and all common areas are tidy and set to specifications.
• Ensures the office kitchen is stocked and tidy and sink is clear of debris.
• Ensures office restrooms are stocked daily and kept tidy and to company specifications.
• Inventories, orders, and stocks HQ snacks and beverages in accordance with pre-approved purchasing policies and budgets.
• Coordinates ordering and pick-up of various lunches, including monthly financials’ lunch.
• Manages day-to-day office operations and maintenance items such as: lightbulbs, shredding, recycling, aesthetics, and general tidiness.
• Inventories, orders, and stocks office supplies, furniture, and equipment in accordance with pre-approved purchasing policies and budgets.

• Keeps updated records of office expenses and costs. Submits Corporate Amex reports according to prescribed deadlines.
• Supervises and schedules maintenance appointments for office equipment including: copiers, fax machine, printers, water cooler, and shredding.
• Collects restaurant collateral; requisitions and fills print orders.
• Receives, sorts, and distributes daily mail.
• Receives, records, and distributes UPS and FEDEX deliveries according to company standards.
• Inventories, prints, and requisitions Manager Training Program materials and products. Keeps training office tidy, stocked, and organized.
• Manages restaurant storage and mailbox areas, keeping them tidy and organized.
• Assists in the editing and publishing of restaurant training materials during menu change, restaurant openings, and routine training material backfill.
• Assists with other tasks related to large scale events and restaurant openings.
• Participates as needed in special department projects, as delegated by AGE Leadership Team.

QUALIFICATIONS

This position is well suited for self-motivated individual with strong organizational and people skills, and a love of food, beverage, and hospitality.

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Solid written and verbal communication skills
• A passion for EXTREME HOSPITALITY.