Hybrid Staff Accountant en ASPIRE HR LLC

Description

 AspireHR is seeking a detail-oriented Staff Accountant to join our close-knit Finance & Accounting team. You’ll not only learn from experienced Accounting professionals who fully understand end-to-end accounting for a professional services firm — you’ll also be part of a company that puts employees first. This is a great opportunity to strengthen your end-to-end accounting skills by being responsible for a wide variety of monthly tasks.

The ideal candidate will have a solid foundation in US GAAP, experience with QuickBooks Online, experience with invoicing T&M & Fixed Priced services contracts, and 2+ years of G/L experience. Flexibility, strong organizational, communication, and problem-solving skills are key for the success of this position. This is an excellent opportunity for growth and development in a collaborative and fast-paced environment.

Requirements

Primary Responsibilities (Monthly Close Cycle):

• Maintain and manage general ledger activity and reconciliations
• Perform account reconciliations (bank, credit card, and other balance sheet accounts)
• Process journal entries and ensure accuracy in month-end and year-end close activities
• Support accounts payable and receivable functions, including vendor bill entry and customer invoicing for T&M, Fixed Fee and Software.
• Help establish and manage sales tax tracking, reporting, and filings as needed
• Process vendor invoices and ensure timely and accurate payments. Communicate effectively with vendors to resolve any payment processing issues.
• Track and manage accounts receivable, ensuring collections are properly recorded and aging reports are maintained.
• Work closely with the operations team to resolve any overdue payments and outstanding invoices.
• Maintain an accurate digital filing system for invoices and other records
• Assist in compiling documentation for audits or financial reviews

Compliance & Operations

• Ensure adherence to company policies and accounting standards
• Keep up with accounting trends, QuickBooks updates, and regulatory changes
• Contribute to the continuous improvement of accounting workflows and processes

Process Improvement:

• Recommend improvements to accounting processes and systems to increase efficiency and accuracy.
• Help streamline workflows and assist with the integration of new tools or software as necessary.

Requirements

Education

• Bachelor’s Degree in Accounting

Experience:

• 2+ years of full-time experience in accounting.
• Experience with cloud-based accounting software (e.g., NetSuite, QuickBooks, or similar).

Skills:

• Proficiency in office software: Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Experience with Kantata is a plus.
• Familiarity with accounting software and ERP systems.
• High attention to detail with excellent analytical and problem-solving skills.
• Ability to work independently, be self-directed in priority setting and time management while also being able to work collaboratively within, and across teams.
• Ability to conduct complex clerical tasks and projects while demonstrating professionalism and confidentiality when handling all matters.
• Ability to meet deadlines and prioritize tasks effectively.
• Strong communication skills to interact with internal teams and external partners.
• Excellent written and verbal communication skills via email, memos, phone and drafting documents.
• Exceptional diplomacy skills required; willingness to give and receive constructive feedback in a respectful and wholistic manner.