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Administrative Coordinator for the Office of Family Engagement and Youth Empowerment

Rochester Public Schools ISD 535 - Office of Family Engagement and Youth Empowerment · Rochester, United States Of America · Onsite

$28,505.00  -  $33,495.00

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    Administrative Coordinator for the Office of Family Engagement and Youth Empowerment JobID: 20821
  • Position Type:
      Rochester Operations Professional Employees

  • Date Posted:
      8/28/2025

  • Location:
      Edison Building

  • Date Available:
      As Soon As Possible

  • Closing Date:
      Until Filled

    •   
    ESTIMATED INTERVIEW DATE: Ongoing

    WORK DAY/YEAR: 4 hours per day; Monday - Friday; 260 days per year
    Click link to view calendar with work days.
    2025-2026 260 Day Work Calendar

    REPORTS TO:  Executive Director of Family Engagement and Youth Empowerment

    CLASSIFICATION:  B-2-5; non-exempt

    SALARY:  $28,505.50 to $33,495 (prorated based upon hire date) 
    Click link below to review the 2024-2026 Rochester Operations Professional Employees Work Unit Agreement containing salary schedule.
    ROPE Statement of Understanding 2024-2026 

    BENEFITS:  Benefits available for regular positions working an average of 30 hours per week.
    Contact Employee Services @ 507-328-4280 for detailed benefits information.  Make sure to reference the exact job posting.

    Hiring Manager: Will Ruffin II, Executive Director of Family Engagement and Youth Empowerment

    If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4321 or email [email protected]

    Job Summary:

    Rochester Public Schools - ISD #535 is seeking a dedicated and organized individual for a part-time (0.5 FTE) Administrative Assistant or Program Support Specialist role within the Office of Family Engagement and Youth Empowerment. This position provides essential administrative and logistical support to ensure the smooth operation of American Indian Education, youth empowerment initiatives and family engagement programs.


    Key Responsibilties:

     
    • Provides general clerical support for the department.
    • Coordinates calendars and meeting requests/schedules
    • Answers the department phone line and routes calls to appropriate staff members or assists with incident response as needed.
    • Manages the department purchasing card, including submitting and reconciling transactions.
    • Processes mileage and travel reimbursements as needed.
    • Updates department web pages.
    • Tracks and manages department accounts. 
    • Handles administrative tasks such as managing data entry and record keeping (tracking student participation, feedback, and attendance), coordinating resources (ordering and organizing supplies, promotional materials, and printed resources), and managing scheduling and calendars for meetings with students, staff, and community partners, including sending meeting reminders and agendas
    • Manages Student School Board logistics, which includes coordinating meetings and schedules, communicating with student participants and ensuring follow-up, fostering collaboration with other districts that attend Student School Board meetings, and collaborating with Student Nutrition Services on meals and billing for student events, as well as with the Transportation Department to arrange travel logistics. 
    • Supports community and district partnerships by supporting connections with neighboring school districts and maintaining communication to share resources and strengthen collaboration.
    • Assists with college visit and field trip planning, including scheduling tours, making arrangements for transportation, managing student sign-ups, and contacting college admissions offices.
    • Maintains the digital presence of Youth Empowerment by contributing to the Youth Empowerment website and helping update and maintain online content.
    • Assists with financial tracking, such as setting up budget monitoring spreadsheets, processing purchase orders (e.g., TalkingPoints PO), and entering mileage reimbursements
    • Aids in conference and travel logistics, including assisting with conference registration, reimbursement processes, and making hotel reservations.
    • Provides administrative and logistical support to the Family Engagement Coordinator as needed, including assistance with professional development arrangements and family engagement liaison agreements. 
    • Assists with agreement processes, including the Adobe Sign process with Family Engagement Liaison agreements and CAPE Facilitators.
    • Supports the compensation process of CAPE Facilitators and assists with compensation of Family Engagement Liaisons.
    • Supports School Board presentations by uploading documents into Simbli.
       
    Qualifications: 
     
    •  Bachelors or associate’s degree or equivalent experience.
    •  Computer and word processing experience, secretarial experience, must have the ability to prioritize, organize, work independently, and maintain confidentiality of all information handled in office.
    •  Ability to be flexible with changing schedules and work assignments.
    •  Strong communication skills on the phone and in person.
    •  Strong writing and editing skills.
    •  High level of cultural competence


    Required Dispositions: 
    • In addition, the specific skills/educational qualifications for this include:
    • Believes that all students can attain high levels of learning.
    • Takes responsibility for the learning of our students and his/her own performance.
    • Possesses the knowledge and skills to build effective educational experiences that benefit all students.
    • Functions as an effective member of the educational/school team.
    • Won't shy away from today's educational challenges.
    • Utilizes effective interpersonal skills.
    • Has a proven track record of success.
    • Works with great integrity 

    Commitment to Equity:
    Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve.  We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.
    https://www.rochesterschools.org/equity-statement

    Common and Shared Accountabilities for All Positions 
    Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

    District Information:  To learn more about Rochester Public Schools, visit www.rochesterschools.org.

    All qualified applicants will be considered without regard to protected characteristics such as race, color, religion, sex, national origin, age, or disability. 



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