Hybrid Assistant Director of Records, Traditional Undergraduate Programs at Point Loma Nazarene University

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

Join our dynamic team as the Assistant Director of Records for Traditional Undergraduate Programs! In this key role, you'll oversee day-to-day operations, supervise staff, and ensure smooth and efficient record-keeping processes, all while fostering collaboration across departments to support student success.

Salary:
Pay range $25.62 - $26.62
Internal Classification: Career Track - Professional, Job Level - 2

Job Status:

Full time

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Job Description:

What We’re Looking For:

• Bachelor’s degree or equivalent.

• Experience in records, registration, or related fields.

• Supervisory experience with a strong aptitude for managing teams and tasks effectively.

• Proficiency in Microsoft Office, Google Suite, and database systems with excellent attention to detail.

• Exceptional communication skills, both written and verbal, with strong grammatical accuracy.

• A self-starter with outstanding organizational skills, adaptability, and a commitment to confidentiality.

• Knowledge and experience working with a diverse population is preferred.

What You’ll Be Doing:

• Supervising and training the Records team, including Records Assistants and Transfer Articulation staff.

• Collaborating with various departments to support academic processes, compliance, and student needs.

• Managing traditional undergraduate student records, including grade changes, academic progress, and commencement details.

• Developing and documenting office policies and procedures, creating training materials, and maintaining web pages.

• Supporting projects related to advising, reporting, and transfer agreements, ensuring accurate and efficient outcomes.

Qualifications:

• Bachelor’s degree or equivalent required.  

• Experience in post-secondary records, registration, or closely related areas, including supervisory responsibility preferred.

• Understanding of, or aptitude to grasp quickly, PLNU's academic policies and procedures. 

• Computer skills in Microsoft Office and Google Suite including accurate data entry and understanding of computerized databases and reporting systems.

• Understanding of and commitment to the spiritual mission of the university.

• Aptitude to communicate effectively, both orally and in writing; strong grammatical and spelling skills.

• Ability to be a self-starter, work independently, and complete tasks in a timely manner under deadlines.

• Strong time management, organizational skills, and the capacity to use independent judgment in prioritizing tasks while experiencing frequent interruptions.

• Ability to exercise important interpersonal skills in establishing and maintaining effective working relations with students, faculty, and staff with a professional demeanor.

• Strong aptitude to take direction and work effectively as a supportive, positive, and cooperative team member.

• Able to exercise adaptability, integrity, and patience in all situations.

• Impeccable attention to detail.

• Capability and commitment to maintain strict confidentiality in all matters.

• Capacity to employ creative problem solving skills to complex situations.

• Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU’s Community Life Covenant. 

• ​ The job offer is contingent on the successful completion of a background check. PLNU  will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee will be:

• Regularly required to sit at a computer desk and use a computer keyboard and mouse without discomfort.

• Regularly required to see a computer screen without difficulty; specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

• Regularly required to sit; use hands to finger, handle, or feel; speak; and hear.

• Regularly required to stand and reach with hands and arms.

• Occasionally required to walk, climb or balance, stoop, kneel, crouch, or crawl.

• Occasionally required to lift and/or move up to 50 pounds.

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At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God’s love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential. 

Point Loma Nazarene University does not discriminate on the basis of race, color, national origin, sex, age, disability or status as a veteran in any of its policies, practices or procedures.

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