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Description

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. 

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. 

Job Overview

TP-Link Systems Inc. is seeking an experienced Executive Assistant to provide comprehensive administrative, executive communication, and project & priority management support to the CEO. This role is responsible for ensuring the CEO’s day-to-day activities, communications, and projects are executed smoothly, professionally, and with consistent follow-through across multiple workstreams.

This is a hands-on Executive Assistant role that blends traditional EA responsibilities with strong project management ownership. The successful candidate will be dependable, proactive, and comfortable driving execution—not just coordination—in a fast-paced, onsite environment.

Success in this role requires strong project management instincts, sound judgment, and comfort driving follow-through without constant direction.

Requirements

Executive Administrative Support

• Manage the CEO’s calendar, travel arrangements, and meeting logistics, ensuring tasks are prioritized and followed up efficiently.
• Handle day-to-day executive correspondence, documents, and administrative needs.
• Anticipate CEO’s requirements and proactively streamline workflow to maintain operational momentum.
• Manage sensitive and confidential information with discretion, ensuring proper access control and secure handling.

 Executive Communication Support

• Prepare PowerPoint presentations and executive messaging aligned with company strategy and the CEO’s voice for board meetings and internal communications.
• Produce clear, concise, and professional written communications, ensuring accuracy, executive-appropriate tone, and alignment with the CEO’s messaging style.
• Draft, review, and edit business communications including emails, memos, reports, and executive summaries.

 Project Management

• Own day-to-day tracking of CEO-led projects, initiatives, and action items across multiple workstreams
• Translate high-level direction into organized task plans, timelines, and clearly defined priorities
• Maintain project trackers, status updates, and follow-up lists to ensure commitments are executed
• Proactively follow up with internal teams and external partners to drive progress and closure
• Identify risks, delays, or gaps early and escalate appropriately to prevent missed deadlines

Work Schedule & Availability

• Onsite position based in Irvine, CA
• Monday–Friday, full-time
• Flexibility required, including availability some days until approximately 7:00pm
• Occasional schedule adjustments may be required based on business needs

Qualifications

• Bachelor’s degree required
• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership
• Demonstrated experience managing executive-level projects, action tracking, and cross-functional follow-through
• Strong experience with calendar management, executive communications, and meeting preparation
• Excellent written communication skills with attention to tone and accuracy
• Ability to manage multiple priorities and shifting deadlines
• High level of discretion, professionalism, and judgment
• Ability to work independently and anticipate needs
• Proficiency with Microsoft Office

Preferred Attributes

• Strong project management mindset with a bias toward execution
• Comfortable working onsite and closely with senior leadership
• Calm, organized, and decisive under pressure
• Strong interpersonal and follow-through skills

Benefits

Salary range: $100K - $120K annually + Bonus (depending on experience)

• Free snacks and drinks, and provided lunch on Fridays
• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership.
• Quarterly team-building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.