Southwest Boulder & Stone is a family owned and operated landscape rock and supply company based in Southern California, with retail locations in Fallbrook, Escondido, Pacific Beach, Chula Vista, Fullerton, Palm Springs, Indio and now in Gardena, CA! We specialize in low maintenance, sustainable and drought-tolerant landscaping and building materials. Architects, designers, contractors and homeowners rely on us for Southern California’s largest selection of boulders, crushed stone, decomposed granite, flagstone, natural thin veneer, cobble, pebbles, outdoor stone fountains and custom fabrication. 

We are proud to have an incredible team of people that provide the exemplary customer service for which Southwest Boulder & Stone is known. We are committed to creating a rewarding work environment for all employees as we continue to grow.

We are looking for a full-time (hourly) Administrative Assistant to join our Corporate offices in Fallbrook, CA.

Under the direction of the Accounting Manager, the Administrative Assistant will perform a variety of administrative tasks including clerical duties in support of the company to ensure efficient operations.

Essential Job Functions:

• Greet and direct incoming visitors in a friendly and courteous manner.
• Perform general clerical duties including but not limited to photocopying, faxing, record maintenance, scanning, emailing, and filing.
• Answer phone calls promptly and direct call to appropriate parties. Use good judgement to prioritize the distribution of messages in a timely manner.
• Maintain front desk procedures including providing callers with contact information, directions and addressing frequently asked questions.
• Maintain inventory of all office supplies across all locations and ensure adequate levels are in stock, at all times.
• Receive and distribute incoming mail and packages.
• Ensure interoffice mail and packages are received and sent in a timely manner, via internal employees of via outside couriers.
• Perform routine record maintenance including vehicle registrations and toll/express way. Process DMV related documents as needed.
• Maintain current business licenses, permits, license/certificates, etc. by location.
• Maintaining fleet registration, PrePass permits etc.
• Coordinate corporate vendors including but not limited to shred company, trash and Amazon.
• Provide administrative support to Ownership and Senior Management.
• Prepared ad-hoc detailed reports as needed.
• Set up appointments and arrange meetings as needed.
• Responsible for coordinating events such as bi-weekly payday breakfasts, company lunches or large events. This includes driving to food establishments to pick up items as needed for events.
• Assist the Accounting department with routine administrative procedures.
• Other duties as assigned.

Qualification and skills:

• Able to use professional discretion with regard to highly confidential business-related information.
• Dependable and Reliable.
• Excellent organizational skills and high attention to detail including high level of accuracy with regards to data entry.
• Excellent written and verbal communication skills.
• Must be able to maintain professionalism and a positive service attitude at all times.

Education, experience and certifications:

• High school diploma, GED, or equivalent
• 2 years prior experience in similar role 
• Basic accounting skills required
• Proficient with Microsoft Office software a plus (Excel, Word, PowerPoint, Outlook)

Benefits:  

• Employees receive health benefits such as vacation accrual and sick pay, paid holidays and the opportunity to participate in a generous 401(k) program. 
• Health Benefits include Medical, Dental and Vision plans as well as life insurance and accident plans.
• Employer covers 85% of EMPLOYEE ONLY medical coverage
• After 1 year of employment, employer provides up to 5% 401k match
• Full-time Benefit eligible position
• Eligible for quarterly bonuses

Physical requirements:

N (Not Applicable) Activity is not applicable to this position

O (Occasionally) Occupation requires this activity up to 33% of the time (0 to 3 hrs per day)

F (Frequently) Occupation requires this activity from 33%-66% of the time (3+ to 6 hrs per day)

C (Constantly) Occupation requires this activity more than 66% of the time (6+ hrs per day)

Candidates will be subject to drug screening and background check.