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Description

The Contracts Administrator for RBS Service Division is responsible for managing all aspects of contract administration, including drafting, reviewing, negotiating, auditing, and ensuring compliance with contractual agreements. This role will also oversee contract renewals, billing processes, and auditing to ensure operational and financial accuracy. The Contracts Administrator will support the Service Division by streamlining the contract process, minimizing risk, and ensuring adherence to company standards and customer requirements.

Requirements

Contract Management:

• Review, draft, and negotiate contracts, subcontracts, amendments, and other legal documents.
• Ensure all contracts comply with company policies, legal requirements, and client expectations.
• Maintain accurate and organized contract records and databases.

Contract Renewals:

• Track contract expiration dates and initiate timely renewal processes.
• Collaborate with internal teams and clients to ensure seamless renewal negotiations.
• Evaluate renewal terms to align with current business goals and market conditions.

Compliance and Risk Mitigation:

• Monitor contract performance and compliance, addressing discrepancies or issues as they arise.
• Identify and mitigate potential risks related to contracts and propose solutions.

Auditing and Billing:

• Conduct regular audits to ensure compliance with contractual terms, pricing accuracy, and service delivery standards.
• Oversee the billing process, ensuring invoices align with contract terms and are submitted accurately and on time.
• Resolve billing discrepancies in collaboration with finance and operations teams.

Collaboration and Communication:

• Work closely with internal teams, including legal, operations, finance, and project managers, to facilitate contract execution.
• Serve as the primary point of contact for contractual matters with clients and vendors.

Process Improvement:

• Develop and implement best practices and tools to improve contract management processes.
• Assist in standardizing templates and language for contracts to ensure consistency and efficiency.

Reporting and Metrics:

• Generate reports on contract status, renewals, expirations, billing accuracy, and audit findings.
• Track key performance indicators (KPIs) to evaluate contract efficiency and compliance.

Qualifications

• Education: Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent experience).
• Experience:
  • Minimum of 3-5 years of experience in contract administration, preferably within the mechanical contracting, HVAC, or service industries.
  • Familiarity with service agreements, maintenance contracts, and construction-related documents.
• Skills:
  • Strong attention to detail and organizational skills.
  • Excellent negotiation, communication, and interpersonal skills.
  • Proficiency in contract management software and Microsoft Office Suite.
  • Knowledge of relevant laws, regulations, and industry standards.

"Rogers Building Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, fostering growth and opportunity regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status."

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