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Laborer

National Star Services · Chicago, Vereinigte Staaten Von Amerika · On-site

Entertainment/Sports Hotel Coordinator

Juan and Only LLC · Chicago, Vereinigte Staaten Von Amerika · On-site

  • Optionales Büro in Chicago
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Description

The Entertainment/Sports Sales Coordinator provides essential support to the hotel’s Entertainment and Sports Division. This position helps coordinate logistics for artists, production teams, and sports clients to ensure a smooth experience. The ideal candidate is detail-oriented, professional, and committed to excellent service.

Reports To:

  • Venue Event Sales Manager
  • Area Entertainment & Sports Sales Manager/Director for Hotels

 

Requirements

Key Responsibilities:

Client & Sales Support

  • Advance entertainment, production, television, and sports clients prior to arrival.
  • Prepare and process sales-related documents, including proposals, contracts, banquet event orders, and resumes.
  • Support Entertainment & Sports Sales Manager with administrative tasks (e.g., filing, sending emails, copying, and data entry).
  • Enter, retrieve, reconcile, and verify information such as commissions, leads, and third-party details in hotel software systems.
  • Gather and assemble materials for meetings, presentations, and client information packages.
  • Track and update client information, event details, and booking records.

Communication & Coordination

  • Serve as a primary point of contact for clients, responding promptly to calls and emails.
  • Collaborate with key hotel departments (Front Desk, Housekeeping, Banquets, Restaurant, and Sales) to ensure client needs are met.
  • Maintain professionalism and confidentiality in all client interactions.
  • May have to Represent company professionally during client events, concerts, and games—with Sales Manager
  • Assist in coordinating logistics for entertainment and sports events, including guest room blocks, production needs, and special requests.

Skills & Qualifications:

  • 1–3 years of experience in hotel sales, event coordination, or entertainment industry support preferred.
  • Demonstrated organizational and multitasking skills with high attention to detail.
  • Excellent communication skills—verbal, written, and administrative.
  • Positive, resourceful, and solutions-oriented attitude.
  • Strong computer skills: Microsoft Office (Outlook, Word, Excel, PowerPoint); Adobe Creative Suite a plus.
  • Ability to work independently and as part of a team.
  • Must be 21 years or older.
  • Ability to speak, read, and write fluent English; additional languages are a plus.
  • Professional presentation and interpersonal skills.
  • Mathematical and problem-solving abilities.
  • Valid driver’s license required.
  • Reliable transportation to and from work and event locations.
  • Ability to travel, including occasional overnight trips.
  • Flexibility to work evenings, weekends, and holidays as required.
  • Ability to stand, bend, and move throughout the facility; lift or carry up to 25 lbs.

 

Personal Attributes:

  • Professional, polished, and confident communicator.
  • Passionate about hospitality, entertainment, and creating exceptional experiences.
  • Self-motivated, dependable, and committed to team success.
  • Adaptable in fast-paced, high-energy environments.