Administrative Assistant II bei University of Maryland, Baltimore

Please note: This job posting may close earlier than the listed deadline if we receive a high volume of qualified applications.

The University of Maryland, Baltimore School of Pharmacy (UMSOP) Department of Practice, Sciences, and Health Outcomes Research (P-SHOR) has an opening for an Administrative Assistant II for the Peer Review Program for Psychiatric Medications. This program is based at the Maryland Psychiatric Research Center on the campus of Spring Grove Hospital Center located in Catonsville, Maryland. The Administrative Assistant reports to Assistant Director of Pharmacy for the Peer Review Program.  The program, which started in 2011, employs eight full and part-time pharmacists and serves children and adolescents through age 17 receiving Medicaid. Under general supervision, the administrative assistant will provide administrative support to the Peer Review Program.

ABOUT US

Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.

 

BENEFITS (Non-Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous paid leave package that starts with 14 days of vacation accrued per year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). 

UMB is a public university and constituent institution of the University System of Maryland.  All employees are expected to work primarily physically within the State of Maryland.

 

UMB CORE VALUES:

Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery

 

COMMITMENT to DIVERSITY

We believe every person brings with them unique strengths, experiences, and perspectives and we value these differences. One of our best opportunities to deliver a workplace that is diverse, inclusive, and focused on equality is to hire candidates who share these values.

The successful candidate for this position will be able to describe and demonstrate their commitment to diversity, equity, and inclusiveness as well as how they contribute to a respectful, positive workplace.

 

PRIMARY DUTIES

• Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.
• Converts rough copy and drafts to final version quality manuals, training materials, reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Coordinates uploading of prior authorization requests, data entry, report generation, faxing requests to prescribers, data backup, scanning documents, filing, and mail merge of files.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
• Researches, analyzes, and summarizes information and assists in generating queries for reports from the database, and follows through on disposition of these reports as appropriate, communicating findings orally and in writing.
• Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.
• Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
• Monitors office supply inventory and places orders as needed.
• Performs other related duties as assigned.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job.  Incumbents perform other related duties as assigned.  Specific duties and responsibilities may vary based upon departmental needs.

%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 0in; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cb%3E%3Cspan style=%22color: black; background: white;%22%3EMINIMUM QUALIFICATIONS%3C/span%3E%3C/b%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 0in; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cb%3E%3Cspan style=%22color: black; background: white;%22%3EEDUCATION:%26nbsp; %3C/span%3E%3C/b%3EHigh School Diploma or GED.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 0in; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cb%3E%3Cspan style=%22color: black; background: white;%22%3EEXPERIENCE:%26nbsp; %3C/span%3E%3C/b%3E%3Cspan style=%22color: black; background: white;%22%3EThree (%3C/span%3E3) years of experience providing administrative support.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 0in; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cb%3EOTHER:%3C/b%3E%26nbsp; Applicants may be required to complete the institution%27s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EExcept for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.%3C/span%3E%3C/span%3E%3Co:p%3E%26nbsp;%3C/o:p%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 0in; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%26nbsp;%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 0in; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cb%3E%3Cspan style=%22color: black; background: white;%22%3EKNOWLEDGE, SKILLS, AND ABILITIES%3C/span%3E%3C/b%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli style=%22font-family: %27Times New Roman%27;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EGeneral knowledge of and skill in the practical application of generally accepted office practices and procedures. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: %27Times New Roman%27;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EAbility to communicate effective both orally and in writing. Ability to proofread and edit written documents. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: %27Times New Roman%27;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3ESkill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: %27Times New Roman%27;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EAbility to understand and follow oral and written instructions.%26nbsp;%3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: %27Times New Roman%27;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EAbility to interact effectively with internal and external parties in a courteous and efficient manner. %3C/span%3E%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: %27Times New Roman%27;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EAbility to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.%3C/span%3E%3C/span%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp class=%22MsoNormal%22 style=%22margin-bottom: 7.5pt; line-height: normal;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%26nbsp;%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EBased on the duties of this position, selected candidates %3Ci style=%22mso-bidi-font-style: normal;%22%3Eare %3C/i%3Eeligible to participate in the Bargaining Unit (Union).%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Co:p%3E%26nbsp;%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cb style=%22mso-bidi-font-weight: normal;%22%3ESalary Range:%3C/b%3E%26nbsp;%2450,000 - %2454,634.15 per year (Commensurate with education and experience)%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cstrong%3E%3Ci%3E%3Cspan style=%22color: black; background: white;%22%3ENote: New hires will receive a 2.5% adjustment to their base salary upon successful completion of 6 months probationary period.%3C/span%3E%3C/i%3E%3C/strong%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Co:p%3E%26nbsp;%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22elementtoproof%22 style=%22margin: 0in;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cspan style=%22color: rgb(33, 33, 33);%22%3EUMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran%27s status, or any other legally protected classification.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22elementtoproof%22 style=%22margin: 0in; background: white;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cspan style=%22color: rgb(33, 33, 33);%22%3EIf you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a%3Cspan class=%22apple-converted-space%22%3E%26nbsp;%3C/span%3E%3C/span%3E%3Cspan style=%22color: rgb(70, 120, 134);%22%3E%3Ca href=%22https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fumbforms.wufoo.com%2Fforms%2Fumb-job-applicant-accommodation-request%2F%26amp;data=05%7C02%7Camy.park-chen%40umaryland.edu%7C644454a1b97a45ae61cb08dd503ef1ee%7C3dcdbc4a7e4c407b80f77fb6757182f2%7C0%7C0%7C638754953478046632%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C%26amp;sdata=foyXJwWOPm7%2FOvwxKpRNGyzmu%2BeqDTLR4uBdBTaGmws%3D%26amp;reserved=0%22 target=%22_blank%22 title=%22Original URL:%0Ahttps://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/%0A%0AClick to follow link.%22 rel=%22noopener%22%3E%3Cspan style=%22color: #467886;%22%3EUMB Job Applicant Accommodation Request%3C/span%3E%3C/a%3E%3C/span%3E%3Cspan style=%22color: rgb(33, 33, 33);%22%3E. You may also contact%3Cspan class=%22apple-converted-space%22%3E%26nbsp;%3C/span%3E%3C/span%3E%3Cspan style=%22color: rgb(70, 120, 134);%22%3E%3Ca href=%22mailto:[email protected]%22 title=%22mailto:[email protected]%22%3E%3Cspan style=%22color: #467886;%22%[email protected]%3C/span%3E%3C/a%3E%3C/span%3E%3Cspan style=%22color: rgb(33, 33, 33);%22%3E. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp class=%22elementtoproof%22 style=%22margin: 0in; background: white;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3Cspan style=%22color: rgb(33, 33, 33);%22%3EThe University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the%3Cspan class=%22apple-converted-space%22%3E%26nbsp;%3C/span%3E%3C/span%3E%3Cspan style=%22color: rgb(70, 120, 134);%22%3E%3Ca href=%22https://www.umaryland.edu/policies-and-procedures/library/administration/policies/vi-100c.php%22 target=%22_blank%22 title=%22https://www.umaryland.edu/policies-and-procedures/library/administration/policies/vi-100c.php%22 rel=%22noopener%22%3E%3Cspan style=%22color: #467886;%22%3EUMB Notice of Non-Discrimination%3C/span%3E%3C/a%3E%3C/span%3E%3C/span%3E%3C/span%3E%3Cspan style=%22font-family: %27Arial%27,sans-serif; color: #212121;%22%3E%3Cspan style=%22font-size: 16px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%26nbsp;for more information.%3C/span%3E%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E Jetzt bewerben