Fire Scheduling and Logistics Analyst bei City of Bend, OR

Applications received by Wednesday, September 3, 2025 (09/03/2025) at 12:00 pm (noon) Pacific Time will be considered for initial review, but the position will remain open until filled.

• Represents the organization during important negotiations and meetings. 
• Makes or recommends decisions that have a significant impact on general business operations or finances to some degree.

• Collects, compiles, analyzes, and reports information related to the staffing and logistics of the Bend Fire and Rescue Department, not limited to staffing availability trends, time tracking, overtime, and leave utilization. Provides recommendations as needed. 
• Coordinates, tracks, and administers the collection of time and availability of staff across the Bend Fire and Rescue Department via the utilization of scheduling, timekeeping, and operational information systems. 
• Primary liaison with Central Services regarding communication and assistance with time tracking, including the proper collection, coordination, and processing of issues that impact scheduling and staffing of Bend Fire and Rescue Department staff - including, but not limited to, paid and unpaid leave, on-the-job injuries, onboarding, and off-boarding. 
• Serves as a liaison to the City’s HR Department, gathering information from HR and sharing HR-based guidance with department managers and employees. Topics may include employee performance issues, benefits, workers' compensation, collective bargaining matters, HR policy interpretation, and payroll.
• Provides technical support to department employees regarding tracking time, including troubleshooting time tracking system issues, interpretating City timekeeping and payroll policies, and reconciling timesheets for processing.
• Assists with injured worker case tracking.
• Actively collaborates with Bend Fire and Rescue command staff and Central Services in the development and delivery of improved end-to-end system processes. This includes diagnosis, design, testing, refinement, and implementation phases, while minimizing disruption to the day-to-day operations and ensuring compliance with regulations. 
• Assists with and maintains confidentiality related to collective bargaining and employee performance issues.
• Leverage the capabilities (i.e. personnel, methodology, and tools) to identify opportunities for improvement in safety, operations, customer service, and compliance. 
• Assists with development of program evaluation criteria, as well as tracking, analyzing, and reporting relevant data.
• May monitor budget or assist with budget development, tracks and monitors expenditures for an organizational level, as delegated. Has no decision making or spending authority. Some budgetary proficiency is required to advise on revenues, expenses, budgetary status, and processes.
• Represents the Bend Fire and Rescue Department at meetings and makes presentations as requested.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Other related duties as assigned.

• Maintain a working knowledge of human resources, recruitment, and payroll best practices, related procedures, and internal policies. 
• Maintain a working knowledge of federal and state employment laws and regulations relevant to the department. 
• Maintain a working knowledge of data collection, reporting practices, and internal policies and procedures relevant to the department. 
• Ability to communicate effectively and interact professionally with coworkers, supervisors, the public, and other stakeholders to exchange information and provide or receive work direction.
• Knowledge of human resources principles, including staffing and scheduling principles.
• Maintain a working knowledge of basic budgeting and procurement principles and practices.
• Research, analyze, interpret, and report on data and information.
• Accurate input, monitoring, and storage of data and information.
• Manage a high volume of tasks simultaneously, including organizing and prioritizing both personal workload and the work of others.
• Work independently with minimum direction while also working as part of a team and collaborating with others.
• Demonstrate a high attention to detail.
• Maintain a working knowledge of software programs such as Microsoft Office (Word, Outlook, Excel, and PowerPoint), other interactive computer applications, and commonly used office equipment.  

• Effectively communicate with others verbally and in writing, including by phone, email, or in person. 
• Understand, retain, communicate, and apply complex oral and written instructions, as well as factual information.
• Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop, or kneel for extended periods of time. 
• Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull, or otherwise move objects. 
• Maintain focused attention on computer screens, using keyboards, and various peripheral devices.
• Work is generally performed in an office setting with travel required to off-site locations. 
• Ability to occasionally travel locally and regionally.

• Associate's degree or equivalent education from a two-year college or technical school, or an equivalent combination of education and experience that demonstrates the required knowledge, skills, and abilities as outlined in this job description. 
• 2 to 3 years of experience in a similar position performing similar tasks.

• Governmental payroll, human resources or finance experience.