Hybrid Powder Haven Office Assistant bei Powder

Description

Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.

We’re looking for Big-Hearted Champions who are passionate about outdoor recreation, art, and meaningful connection. Together, we're crafting a one-of-a-kind, multi-season destination that seamlessly blends outdoor art, exhilarating recreation, and exceptional hospitality. If you’re an enthusiastic, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.

We Are:

Big-hearted: passionate, warm, joyful, and generous. 

Champions: tenacious, intolerant of mediocrity, and constantly seeking feedback. 

These values make us who we are and help drive us to fulfill our purpose: to spark wonder!

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Appearance Guidelines:

Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.

Perks of Joining Our Big-Hearted Champions:

• 401K Plan and company match
• Employee Assistance Program  
• Seasonal Ski & Summer Passes for self, self & dependents + Buddy Vouchers
• UTA Ski Bus Pass and Employee Shuttle Service 
• Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
• Powder Mountain Snowsports School Discounted Lessons
• Access to Expertvoice.com, Outdoorly.com Outdoor Prolink and partner discounts.
• Powder Mountain on-snow uniform for specific roles.
• Free On-site Gourmet Employee meals

Requirements

Job Title: Powder Haven Office Assistant
Department: Powder Haven Real Estate

Status: Seasonal PT

Reporting To: Sales Experience Coordinator

Position Overview:

The Powder Haven Office Assistant plays a key role in supporting the daily operations of the Powder Haven Sales Team, ensuring a seamless and professional experience for prospects and reservation holders. This client-facing position includes greeting and assisting walk-ins, helping with the coordination of prospect visits, preparing sales materials, and managing logistics both in the office and on the mountain. The ideal candidate is highly organized, tech-savvy, and service-oriented, with strong communication skills and the flexibility to work weekends and evenings. This role requires a polished presence and the ability to thrive in a fast-paced, team-driven environment.

Key Responsibilities:

 Powder Haven Sales Office Support 

• Greet prospects and walk-ins
• Package and ship gift packages
• Monitor cleanliness and charge of Rivians
• Answer and monitor department phone lines
• Use Hubspot, Google Workspace, Asana to organize and manage prospect visits
• Escort prospects up the mountain 
• Provide rides for prospects on short-notice 
• Build sales kits
• Tidy the sales office
• Inventory and organize swag
• Build swag bags
• Help organize details of prospect visits
• Run errands for the department
• Act as the main point of contact in the sales office during the weekends
• Work closely with the entire sales team 

     Prospect Check-ins

• Communicate with prospects
• Effectively communicate with other teams
• Assist with prospect app and give directions
• Follow check-in procedures
• Enter all data collected during the check-in process into Hubspot 

     Special Projects

• Expense reporting
• Hubspot
• Others as needed

Requirements and/or Qualifications:

• Bachelor’s Degree or Associates Degree - preferred
• High school diploma or GED - required
• Professional interest in Real Estate and Sales
• 2+ years of experience in hospitality, sales, and/or client relations 
• Willing to work evenings and weekends
• Maintain a polished, professional appearance
• Clean driving record
• Ability to drive an electric SUV on steep roads and in inclement weather
• Willing to work flexible hours
• Work in a tight-knit team environment
• Google Workspace
• Clear communication with team members and other teams
• Receive feedback and make adjustments
• Greet clients, provide service, and assist with their needs
• Organization and attention to detail
• High-level interpersonal skills
• Quick to learn new software programs
• Ability to follow systems and procedures

Physical Requirements- Must be able to perform physical activities such as, but not limited to:

• Full range of body movements
• Reach, push, pull, lift, and carry objects that may be heavy (40+lbs)
• Prolonged periods of standing, walking, bending, and twisting
• Walk on even/uneven/slippery terrain
• Climb/descend stairs/ladders

Working Environment:

Powder Haven Real Estate is a fast-paced environment with occasional unforeseen high-priority needs that demand creativity, attention to detail, and high-level interpersonal skills. Communication, teamwork, and the ability to solve problems are all crucial in serving our clients and providing exceptional care.