Hybrid Human Resources Assistant bei Housing Matters

Human Resources Assistant

Housing Matters partners with individuals and families to create pathways out of their homelessness into permanent housing. We are a leader in working to end homelessness – and we want you to be part of our team! We are looking for individuals eager to make a difference and willing to enthusiastically commit to join in our vision that homelessness in Santa Cruz County should be rare, brief, and non-recurring.

As part of the Housing Matters Human Resources Team and reporting to the Director of Human Resources, the Human Resources Assistant is an entry level Human Resources position responsible for a variety of administrative and clerical duties related to Human Resources activities.

Hours and Benefits:

This is a full-time, non-exempt position, eligible for medical, dental, vision, 403b, and our generous PTO plan.

 Benefits Summary:

• 6 Medical plans to choose from (100% employee coverage is available with certain plans)

• Dental - 100% employee coverage

• Vision - 100% employee coverage

• Life insurance (UNUM) - 100% employee coverage

• Chiropractic and Acupuncture (for those who elect medical insurance) - 100% employee coverage

• 403b Retirement Savings matched up to 3% dollar-for-dollar with no vesting period

• Employee Assistance Program (EAP) and Travel Assistance

• PTO: 20 days annually, 1 paid floating holiday, 9 paid holidays

Regular Work Schedule is Monday through Friday 8am - 4pm

Starting Wages (Offer is Dependent on Experience):

$25.00  $25.75  $26.52  $27.32  $28.14  $28.98

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• 1-2 years of experience in an administrative role. 

• Bachelors in a related field or equivalent experience in an administrative role required. 

• Proficiency in Microsoft Office and Google Suite required. 

• Excellent verbal and written communication skills. 

• Excellent interpersonal skills.

• Excellent organizational skills and attention to detail.

• Analytical and problem-solving skills.

• Ability to adapt to the needs of the organization and employees.

• Some knowledge of employment law is preferred. 

• Proficiency with or the ability to quickly learn HRIS and talent

management systems.

Ability to / thorough knowledge of:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly in a fast-paced environment with excellent attention to detail and ability to meet deadlines;

• Highly resourceful team player, with the ability to work efficiently and effectively independently;

• Thrive in a fast-paced environment, working well under pressure, demonstrating persistence, perseverance, integrity, and patience along the way 

ESSENTIAL FUNCTIONS:

• Responsible for a variety of administrative duties including, but not limited to payroll and timecard support, processing employee changes in the HRIS and payroll system (ADP), and supporting the Human Resources department with employee file compliance and maintenance. 

• Leads all aspects of required training certificate compliance, to include: maintaining a standardized employee training schedule, administering and tracking the completion of online training, collecting employee signatures on training certificates, and uploading certificates to employee personnel files. 

• Maintains employee profiles in the HRIS system; ensures all required employee documents, performance reviews, training certificates, workers compensation, leave, and medical documents, are properly titled and filed. 

• Processes earnings withholdings and garnishment orders.

• Supports new hire orientation, which includes, but is not limited to preparing orientation documentation, providing basic technology support to new staff, scanning and uploading new hire documents into employee files and supporting with policy related questions. 

• Conducts monthly internal audits for benefits, 403b, and file compliance. 

• Administrates and tracks employer provided vaccinations and required TB tests. 

• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; and participating in professional organizations.

• Completes special projects by clarifying project objectives; setting timetables and schedules; conducting research; developing and organizing information; fulfilling obligations.

• Represent the agency to persons outside the organization and interact with all staff in a professional, courteous, culturally sensitive, and tactful manner.

• Maintains confidentiality and professionalism at all times.  

OTHER FUNCTIONS:

•  Perform other functions and tasks as assigned 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

All qualified applicants will receive consideration for employment at Housing Matters without regard to race, color, creed, religion, national origin, ancestry, physical or mental disability, medical condition (including cancer-related and genetic characteristics), marital status, sexual orientation, age (over 18), veteran status, gender, pregnancy, or any other non-merit factor unrelated to job duties. Such action shall include, but not be limited to, the following: recruitment; advertising, layoff or termination, rates of pay or other forms of compensation, selection for training (including apprenticeship), employment, upgrading, demotion, or transfer.