Hybrid Administrative Assistant bei Idaho National Laboratory

Idaho National Laboratory is hiring an Administration Assistant to work on our Measurements Sciences team. Our team works a 9x80  schedule located out of our REC facility with every other Friday off. 

The Administrative Assistant performs a variety of advanced secretarial and clerical duties designed to expedite the maintenance, processing, and recording of administrative business. This includes processing information, operating equipment to produce data and documents or facilitate communication, and coordinating office activities, practices, and procedures. This role involves working in a laboratory setting, which requires appropriate dress attire, closed-toed shoes, and safety goggles. 

Responsibilities Include:

• Compose, type, edit, and proofread a variety of documents, reports, and correspondence. Design and create charts and graphs for oral presentations. Initiate and respond to correspondence of both routine and non-routine nature. Address problems/inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through company-provided systems. Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently manage and coordinate multiple calendars/schedules with accuracy and prioritize time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for the organization and prepare travel expense records.
• Handle project classified and unclassified sensitive data and materials according to protocol while maintaining vigilance against security infractions and violations.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files, ensuring confidentiality and security of sensitive and controlled documents.
• Coordinate logistical space needs and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Manage property and space.
• Monitor the status of critical items, assignments, and deadlines to ensure timely completion.
• May escort un-cleared visitors as requested.
• Coordinating events such as tours, on-site visits, and video conferences. This encompasses submitting visitor requests and escorting un-cleared visitors as needed.
• The posting ends: 8/6/25

%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3EMinimum Requirements:%26nbsp;%3C/b%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli class=%22MsoNormal%22 style=%22mso-list: l1 level1 lfo1; tab-stops: list .5in;%22%3E%3Cspan style=%22font-size: 14px;%22%3EGraduation from high school or equivalent and four years of relevant experience.%26nbsp;%26nbsp;%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22 style=%22mso-list: l1 level1 lfo1; tab-stops: list .5in;%22%3E%3Cspan style=%22font-size: 14px;%22%3EExcellent verbal and written communication skills.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cb%3EThe ideal candidate will possess%3C/b%3E:%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cul style=%22margin-top: 0in;%22 type=%22disc%22%3E%0A%3Cli class=%22MsoNormal%22 style=%22mso-list: l0 level1 lfo2; tab-stops: list .5in;%22%3E%3Cspan style=%22font-size: 14px;%22%3EProficiency with Microsoft Office, including extensive knowledge of MS Word, PowerPoint, and Excel.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cspan style=%22font-family: Arial, Helvetica, sans-serif;%22%3E%3Cb%3EJob Information:%26nbsp;%3C/b%3E%3C/span%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli style=%22color: rgb(0, 0, 0); font-family: %27Times New Roman%27; font-size: medium; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EThe pay range for this position is %2422.40 - %2437.00. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.%26nbsp;%3C/span%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3E%3C/span%3E%3C/span%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp style=%22color: rgb(0, 0, 0); font-family: Arial; font-size: medium; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cstrong%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EPhysical Requirements%3C/span%3E%3C/strong%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22color: rgb(0, 0, 0); font-family: Arial; font-size: medium; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EThe employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or%26nbsp;%3Cbr%3Ereach with hands and arms performing the essential functions of the classification. The duties require sitting for long%26nbsp;%3Cbr%3Eperiods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee%26nbsp;%3Cbr%3Emust occasionally lift 35 pounds. L%3Cspan style=%22color: rgb(0, 0, 0); font-family: %27Open Sans%27, %27Segoe UI%27, Frutiger, %27Frutiger Linotype%27, %27Dejavu Sans%27, %27Helvetica Neue%27, Arial, sans-serif; font-size: 14px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;%22%3Eaboratory environment, which requires closed-toed shoes, pants, and safety googles. %3C/span%3ESpecific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this%26nbsp;%3Cbr%3Eclassification, the employee works in an office setting where the noise level in the work environment is usually%26nbsp;%3Cbr%3Emoderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential%26nbsp;%3Cbr%3Efunctions%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cstrong%3EBenefits and Relocation%3Cbr%3E%3C/strong%3E%3C/span%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3EMedical, Dental, Vision, and Flexible Spending Accounts%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E401(k) with a 4.2% employer contribution and up to 4.8% match%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3EPaid time off (personal leave)%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3EEmployee Education Program (tuition assistance)%3C/span%3E%3C/li%3E%0A%3Cli style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3EBenefit eligibility subject multiple factors, including employment status and position classification.%3C/span%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Ci%3E%3Cem%3E%3Cspan style=%22font-family: arial, helvetica, sans-serif;%22%3EINL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy%26rsquo;s mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world%26rsquo;s energy future and secure our nation%26rsquo;s critical infrastructure.%3C/span%3E%3C/em%3E%3C/i%3E%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3EINL Mission%3C/b%3E%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3EOur mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3EINL Vision%3C/b%3E%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3EOur vision is to change the world%26rsquo;s energy future and secure our nation%26rsquo;s critical infrastructure.%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3ESelective Service Requirements%3C/b%3E%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3ETo be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3EEqual Employment Opportunity%3C/b%3E%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3EIdaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3EReasonable %3C/b%3E%3C/span%3E%3C/span%3E%3Cb%3EAccommodation%3Co:p%3E%3C/o:p%3E%3C/b%3E%3C/p%3E%0A%3Cp style=%22margin-top: 0px; margin-bottom: 0px; font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3E%3C/b%3E%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3EWe will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.%3C/span%3E%3C/p%3E%0A%3Cp style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3E%3Cb%3EOther Information%3C/b%3E%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size: 14px;%22%3E%3Cspan style=%22font-family: Arial;%22%3EWhen applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.%3C/span%3E%3C/span%3E%3C/p%3E%0A%3Cp style=%22font-family: Arial;%22%3E%3Cspan style=%22font-size: 14px;%22%3EINL does not accept resumes from third party vendors unsolicited.%3C/span%3E%3C/p%3E Jetzt bewerben