Hybrid Elections Specialist I (Temporary) bei Douglas County Government (CO)

About the Department

This position is focused on routine customer service and general office/clerical support including data entry, communications, and processing mail. This is a support role capable of performing a variety of tasks, with problem solving abilities, managing multiple competing responsibilities and prioritizing to maintain a continuous flow of election office operations. This is a visible and crucial position requiring exceptional computer, customer service, and communication skills.  

Position Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES:   (The following examples are illustrative only and are not intended to be all inclusive.) 

• Primary responsibility for daily customer service; answers phones and online chat; greets and serves in-person customers.

• Primary responsibility for processing daily mail, voter correspondence, and voter registration forms; manages Elections Office email account.
• Primary responsibility for performing voter registration data entry and data entry proofing daily.
• Primary responsibility for ordering office supplies and voter registration materials.
• Posts and reconciles daily credit card and cash sales.
• Prepares certified copies and standard copies for sale to customers; supports processing of Colorado Open Records requests (copies, receipt of payment).
• Generates standard and custom report orders for customers, political parties, and candidates; produces daily voter notices.
• Supports training efforts as assigned.
• Assists with coordination of Elections Office staff events and hospitality support for Election Day.
• Administers state election laws and rules, and federal election laws to provide successful voting experience to staff and public.
• Creates, revises, and maintains standard operating procedures to perform role specific functions.
• Participates in cross-training efforts in other departments within the Clerk and Recorder’s Office.
• Attends training, conferences, workshops or online courses to obtain or maintain Certified Election Official status, to enhance and maintain knowledge of trends and developments in the field, and to gain knowledge and information to assist with professional development.
• Establishes and maintains effective working relationships with other employees, departments, agencies, and the public.
• Assist with special projects.
• Supports UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) processes
• Supports mail ballot processing as needed. Performs other duties as assigned in support of business operations and statutory compliance.
• Other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATION REQUIREMENTS:  

EDUCATION and/or EXPERIENCE:  

• A High School Diploma or GED required. A Bachelor’s Degree is preferred. 
• Some elections experience preferred.
• One year customer service, clerical or administrative experience is required.
• A combination of education and experience may be considered.
• Ability to meet continuing education requirements set by the State, County, and the Clerk & Recorder’s Office.
• Ability to meet technical training requirements due to legislation and business need.

CERTIFICATES, LICENSES, REGISTRATIONS: 

• Must possess a valid Colorado Driver’s License within 30 days of hire, with complying insurance. Review of motor vehicle record is required at time of hire and periodically throughout employment. US citizenship required. 
• Must pass state and/or national criminal background check annually.
• Must obtain Secretary of State Election Certification within one year from date of hire and maintain certification on bi-annual basis.

Other Qualifications

For more information on job functions, requirements and to apply please visit: https://douglasco.csod.com/ux/ats/careersite/5/home/requisition/2890?c=douglasco

This temporary position is eligible for limited benefits including Medical and paid Holiday's, for an overview of the Medical benefits. Click here:l Employee Benefit Guide.