Hybrid Office Manager bei Tyler Technologies

This position is responsible for employee amenities, the office network (inside and out of the physical location) and space functionality/cleanliness. The office manager is expected to delve into each area of their designated space to ensure the best possible functional needs are met for staff – while always keeping in mind safety and aesthetic. Inclusiveness, consistency and high-level experience are top priority.  They are also in charge of overseeing the organization of all office related events and tending to other local office needs as they come up.

An ideal candidate will have high energy and a positive attitude and be warm, friendly and proactive.

Because of the nature of the responsibilities, this position is 100% office based.  This position is full time with a weekly commitment of 40 hours/week.

Oversee the day-to-day operations of the office and staff needs. Collaborate with and help the team 
as needed while anticipating accommodations. 
Serve as point of contact to vendors and landlord; attend related meetings
• Acts as point person for internal office communications.
• Acts as “go-to” person for employees regarding office and Tyler business.
• Learns Tyler organizational structure in-depth to become a resource with strong knowledge.
• Coordinates building related issues with Tyler’s facilities team.
• Coordinates building amenities with vendors.
• Coordinates new hire and welcome setup with HR and IT.
• Coordinates Tyler office meeting room holds and off property reservations.
• Coordinates office events / activities and catering.
• Coordinates public use of building. Responds to public inquiries tactfully and constructively.
• Assess office needs. Meets with vendors as needed. Annually reassess contracts with vendors to 
ensure we continue to maintain accounts, licenses, subscriptions, and memberships
• Accurately complete, review and submit payroll reports, invoices and expense reports
• Manage costs, scheduling, quality of office experience and safety issues relating to the internal 
operations of the office. 
• Address any questions and complaints such as vendor payment, office processes, internal 
procedures, questions and related issues of varying degrees of complexity and in a courteous and 
timely manner. 
• Maintain a positive office environment for employees, guests and visitors
• Organize and assist with conference registrations and travel planning
• Responsible for purchase of office, food, and other business-related supplies
• Develop and train others on various office systems and procedures. Annually audit systems and 
procedures for updates and accuracy.
• Perform data entry when needed.
• Acquire and maintain knowledge and understanding of current county, city and state commercial 
tenant rules and leasing contract terminology. 
• Send and receive all incoming and outgoing mail, packages and correspondence. Process and 
distribute all incoming mail, packages and correspondence. Document all outgoing mail, packages 
and correspondence.
• Maintain office décor and updates for special occasions such as holidays and parties. 
• Establish and uphold security needs as required and outlined by CJIS and FedRAMP. 
• Managing Stakeholders in the areas of strategy, problem-solving, and decision-making across all 
aspects that involve the use of office space and amenities. 
• Assist with maintaining a secure office and online environment, including continuation of routine, 
defined security procedures
• Anticipate needs of office and employees; fulfill those needs without prompting

• Demonstrate and promote professionalism
• Perform miscellaneous duties, as required

• High school diploma or equivalent. 
• Typically requires 2-3 years in job-related experience
• Experience with Microsoft Office applications including Word, Excel, and Outlook and experience in videoconference and meeting equipment
• Comfortable with learning and adapting to various technologies and computer applications 
• Solid attention to detail
• Work well with others in a team environment
• Must have willingness to work on a variety of tasks, big and small
• Outstanding verbal and written communication skills
• Strong organization and time-management skills
• Excellent problem-solving ability
• Manage tasks independently after being trained
• Flexibility and willingness to take on a variety of projects or tasks
• Self-motivated and desire to work in a fast-paced, entrepreneurial environment
• Strong work ethic
• Must pass a thorough background screening
• Strong customer service skills for internal and external customers. 
• Must have reliable transportation and maintain valid driver’s license with personal liability insurance coverage on vehicle. 
• May need to lift up to 25 lbs. on a weekly basis
• Must work in-office. Business hours are Monday through Friday 8 a.m. to 5