Hybrid Procurement & Logistics Coordinator bei Community Action Partnership of San Bernardino County

ABOUT COMMUNITY ACTION PARTNERSHIP OF SAN BERNARDINO COUNTY

Community Action Partnership of San Bernardino County (CAPSBC) is a non-profit public benefit corporation and is one of the 1,000 Community Action Agencies nationwide dedicated to assisting low-income individuals and families become stable and self-sufficient. As the designated Community Action Agency for San Bernardino County, the largest county in the continental United States, CAPSBC is charged with serving over 800,000 low-income families and individuals, elderly and homeless residents of San Bernardino County each year. CAPSBC delivers services to 78 San Bernardino County cities and communities.

 Mission: Community Action Partnership of San Bernardino County works with our communities by supporting, advocating for, and empowering low-income residents to achieve self-sufficiency.

 Vision: By 2021, Community Action Partnership of San Bernardino County will be the premier social services Agency that eliminates the effects of poverty by empowering people to obtain the knowledge and skills to achieve self-reliance and economic stability…one life at a time.

 Food Bank Mission: Combat hunger and malnutrition in San Bernardino County by distributing healthy food to the needy and advocate for supportive policies and legislation that will help eliminate hunger.

 POSITION SUMMARY

The Procurement and Logistics Coordinator supports the mission of the CAPSBC Food Bank by ensuring efficient transportation processes and expanding food resources. Our service programs and partner agency network of more than 200 organizations serve the largest geographical county and one of the most food insecure counties in the nation. As part of the CAPSBC Food Bank team, this role will coordinate all program material purchasing and work to increase food donations to ensure the maximum of fresh, healthy foods are making it to people in need. Additionally, this role oversees the scheduling of all incoming products and a small portfolio of commercial vehicles. This position may require occasional travel throughout San Bernardino County. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Logistics

1. Plan, manage, and lead logistics related to a food bank warehouse operation.
2. Manage a portfolio of commercial vehicles including maintenance, deliveries, and pick-up scheduling. 
3. Coordinate Mobile Pantry vehicle and program.
4. Maintain vehicles records including maintenance, compliance, CAPSBC inspections, and CHP related activity. 
5. Scheduling of all incoming shipments and donation pick-ups.
6. Coordinate truck and/or trailer rentals as needed.
7. Comply with and communicate all DOT and OSHA laws pertaining to transportation.
8. Ensure all fleet vehicles are kept safe and properly maintained.
9. Communicate changes, updates, and status of fleet especially as it pertains to operational impact with warehouse manager.

 Procurement

1. Act as liaison between the food bank, product donors, and the food industry. 
2. Administer food acquisition initiatives to ensure continued growth and increases in dominated food resources.
3. Conduct donor cultivation and outreach to potential food donors.
4. Develop and maintain good working relations with vendor, store, and distribution center personnel.
5. Strengthen donor/vendor relationships with existing new food donors to promote long-term donor retention.
6. Create and process purchase orders for goods and services including procurement of bids and quotes.
7. Conduct Request for Proposal (RFP) and Request for Quote (RFQ) activities.
8. Identify vendors and distributors to optimize the acquisition of purchased product.
9. Optimize current sourcing program while planning strategically to grow and strengthen the program to best serve the region.
10. Conduct regular vendor evaluations to ensure good stewardship of food bank funds.
11. Ensure consistency, quality, and variety of product and most economical use of food bank funds.
12. Select, bid on, and/or purchase product under grant projects including CalFood and Tax Check-Off funds while ensuring food is procured in compliance with funding source requirements.
13. Oversee response to unplanned donations and work in conjunction with the Operations staff and member agencies to respond to donation offerings in a prompt, effective and efficient manner.
14. Monitor food donor recognition to demonstrate Food Bank and recipient appreciation.

General Duties

1. Address any problems or complaints that may arise quickly and amicably.
2. Comply with all regulations, laws, and CAPSBC procurement policies.
3. Track, analyze, and report on selected metrics; i.e., pounds, donations by category, donations by donor, current donor lists, lapsed donor strategies, prospective donors, purchased food pounds, product demands, and EFAP programs.
4. Assist in the continuous improvement and customer stakeholder satisfaction opportunities.
5. Provide professional, responsive and appreciative customer service to all food industry partners.
6. Participates in special projects and events.
7. Other duties as assigned 

 KNOWLEDGE OF

1. General logistics and procurement principles
2. Effective customer service techniques
3. Effective communication, public relations techniques, and networking practices
4. Standard office procedures and standard office equipment operation
5. Business English usage, grammar, spelling, vocabulary and punctuation
6. Challenges and needs of poor, disadvantaged, disabled, homeless and elderly persons and families

ABILITY TO

1. Past success in in-kind donor cultivation.
2. Experience and proficiency in managing scheduling, logistics, and/or distribution operations.
3. Able to prioritize work, delegate, and meet deadlines
4. Represent the food bank in a professional manner under a variety of conditions
5. Plan, develop, and direct multiple projects.
6. Understand and follow oral and written direction.
7. Communicate effectively in written and verbal form.
8. Work in a fast-paced environment with shifting priorities.
9. Work independently and with initiative to complete specified objectives.
10. Perform mathematical computations of average difficulty.
11. Effectively communicate and interact with personnel at all organizational levels.
12. Communicate and interact with persons from varied social, economic, and culturally diverse backgrounds.
13. Proficiently operate standard office equipment, including computer hardware and software applications associated with performance of assigned work (i.e., MS Office, MS Outlook, Adobe Reader, Internet Explorer, and CRM data systems).
14. Work overtime, occasional weekends, and/or evenings as needed.

 MINIMUM EDUCATION AND EXPERIENCE

1. Associate’s Degree required in business, sociology, social science, social work, education, or a related field; Bachelor’s Degree preferred.
2. 1-2 years procurement, logistics, sales, and/or nonprofit development experience.
3. Experience soliciting in-kind donations.
4. Customer service oriented.
5. Understanding of delivery and receiving logistics 
6. Proficiency in Windows based computer software; excellent skills required in Excel, Word and Outlook; Salesforce experience a plus.
7. Excellent oral and written communication skills, highly organized, and strong attention to detail.
8. Experience in the food industry a plus.
9. Proven success in sales and cold calling
10. Understanding of budget management
11. Effective business acumen.
12. Ability to develop strategic relationships with stakeholders.
13. Must be self–directed and possess the ability to manage multiple projects and competing priorities while maintaining high levels of performance.
14. Must represent CAPSBC Food Bank with professionalism when interacting with external and internal stakeholders.
15. Must possess a valid California Driver’s License and a clear driving record

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

 Position requires intermittent sitting, standing, walking, twisting, and bending. Simple grasping and hand manipulation, as well as, reaching above and below shoulder level.  Must be able to lift boxes weighing up to 50 pounds. Requires working indoors in temperature controlled environment with some exposure to copies and printer chemicals and/or fumes. May be required to perform physical work, including working in outdoor environments.

 BENEFITS

 1.  Medical –Subject to required employee monthly contribution. 
 2.  Dental- 100% employer paid for employees.
 3.  Vision and contact lens benefits every two (2) years subject to required employee co-pays and plan option.
 4.  Employer paid Group Life insurance coverage benefit of two (2) times the annual salary up to $200,000 plus AD & D coverage.
 5.  Voluntary supplemental life insurance coverage.
 6.  Fourteen (14) Paid Holidays.
 7.  Vacation benefits do not accrue during the first six (6) months of employment. An employee must successfully complete their six-month evaluative period            and then vacation benefits will start accruing and are available for use. Vacation benefits are accrued on a bi-weekly basis as follows:

• 6 months - 12 months (3.08 hours per pay period = 5 days)
• 5 years (3.08 hours per pay period = 10 days)
• 6-14 years (4.62 hours per pay period = 15 days)
• 15-over (6.15 hours per pay period = 20 days)

 8.  Sick leave is earned at a rate of 3.69 hours per pay period for full-time employees.
 9.  403b retirement program which CAPSBC contributes 6% of employee’s gross salary once the employee meets the program requirements and employees           may voluntarily contribute up to the specified Internal Revenue Service Requirements.
 10. Social Security paid by employee is matched by CAPSBC, as well as Medicare.
 11. Merit advancements.

 LICENSE AND PERSONAL VEHICLE

 Must possess and maintain a valid California Driver License, be insurable and have/maintain a good driving record throughout the course of employment. In addition, applicant must have access to a dependable vehicle and maintain state mandated personal automobile insurance coverage throughout the course of employment. Employees receive reimbursement per mile for use of his/her personal vehicle for business purposes (excluding driving from home and to work) based on the approved IRS mileage rate.

 SPECIAL REQUIREMENTS

Applicants considered for an interview must submit a Department of Motor Vehicle (DMV) Driving Report (dated within previous 90 calendar days) upon request from the CAPSBC Operations Division. An unacceptable DMV Driving Report will result in no further consideration for the position applied for.

 SELECTION PROCESS

Following an administrative review of each application, only the most qualified applicants will be invited to an oral interview. After the hiring interviews have been completed, a background check (including verification of criminal records, education, employment and social security) will be conducted on the candidate (s) being considered for employment. Once the background checks (s) have been completed and reviewed, a conditional offer of employment will be made to the recommended applicant for hire. The conditional offer is contingent on the applicant passing a pre-employment physical examination only to include urine drug testing and TB screening. An offer of conditional employment will be withdrawn upon failure to pass the physical 

examination.  The recommended applicant shall submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). As a condition of employment, the recommended applicant must be able to participate in the agency’s payroll direct deposit program or the offer of conditional employment will be withdrawn. In order to participate in the program, the recommended applicant must currently have/or be able to obtain (prior to hire date) a checking or saving account.

 APPLICATION

Resumes will not be accepted as a substitute for completion of the work history portion of the application. The information you provide will be used to verify and evaluate your qualifications. Failure to fully complete the application and/or provide information on it that clearly demonstrates possession of the position requirements will result in no further consideration. 

CAPSBC is an EQUAL OPPORTUNITY / ADA COMPLIANT EMPLOYER.  For further information regarding this position, contact the Operations Division at (909) 723-1537