Hybrid HR Officer/HR Assistant Officer bei Queen Alexandra Charity

We are seeking an individual for the role of either an Assistant HR Officer or a HR Officer, dependent on experience.

You will provide an excellent and efficient comprehensive and confidential generalist HR service to all staff, volunteers and stakeholders across the Charity. The post holder will contribute to the HR team by providing accurate advice and guidance on HR policy, and by leading or supporting on specialist activities e.g. recruitment and selection, induction, training, employee relations, attendance, management information, etc.

The post holder will actively promote equality, diversity and inclusion in all aspects of QAC life and ensure it is at the heart of all that we do.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible

Salary subject to qualification/experience (will consider development opportunity for suitable candidate to apply as AHRO and undertake CIPD qualification with support).

Salary:
HR Assistant Officer - £26,647.40
HR Officer - £ 28,398.24 - 31,476.64

Hours:
Full Time - 37 hours per week/52 weeks. This role is site based.

·         Manage/support the end-to-end process from identification of need through to appointment for agreed vacancies ensuring compliance with legal requirements at all times.

·         Manage and administer the online recruitment system.

·         Plan and schedule each stage of the selection and recruitment process, representing HR on interview panels, liaising with managers and candidates accordingly ensuring necessary controls and standards are in place.

·         Monitor the effectiveness of each campaign and continuously improve the service.

·         Administer pre and post interview communications ensuring the reputation of QAC is maintained and enhanced.

·         Manage the clearance processes for new starters ensuring compliance with DBS/Safeguarding requirements.

·         Maintain the recruitment tracker to enable overall reporting and analysis of performance.

 

·         Carry out short induction meetings with new starters on a one to one or one to group basis. 

·         Contribute to larger induction training programmes as required. 

 

 

·         Co-ordinate and monitor the returns of the annual appraisal process to achieve 100% success rate.

·         Co-ordinate the identification of individual training needs from responses to feed into wider planning processes.

 

·         Ensure staff adhere to policy by providing appropriate advice, guidance and challenge.

·         Produce daily absence lists for QAC managers by 8.30am and facilitate cover arrangements if necessary, including liaising with Bank and/ or Agency provision.

·         Produce regular absence reports and identify trends and issues.

·         Undertake Return to Work interviews and attendance meetings (where required), in line with the policy. Provide coaching and support for line managers undertaking RTW meetings (subject to appropriate experience and training). 

·         Input absence data to record system on time and accurately to facilitate reporting

·         Support in complex absence cases (subject to appropriate experience and training)

·         Undertake home visits, absence reviews, as appropriate (subject to appropriate experience and training)

·         Make recommendations for phased returns, liaising with Occupational Health and GP’s as required (subject to appropriate experience and training).

 

·         Produce new contracts within legal timescales.

·         Provide timely advice to managers and employees on contractual entitlements, referring complex queries to HR Manager

·         Administer all aspects of changes to employee contracts throughout the employee lifecycle eg promotion, pay review, maternity, paternity, resignation, job changes etc, efficiently and accurately

·         Organise and support pay regrade panels by researching market data and documenting outcomes. 

 

·         Provide advice and guidance to managers to enable appropriate investigations to take place and sensible outcomes to be achieved, following College policy and legal requirements. Provide HR support during investigations (subject to appropriate experience and training).

·         Organise meetings and relevant documentation, act as technical advisor in hearings, taking notes and supporting the Chair to reach decisions and communicating outcomes (subject to appropriate experience and training). 

·         Support employees to raise issues of concern appropriately. 

 

·         Provide accurately and timely advice and guidance on the full range of HR policies

·         Keep up to date with changes in legislation and make recommendation for policy changes accordingly

 

·         Support with the provision of HR management information for reporting, as directed

 

·         Provide support within the team for annual or termly training days/weeks ensuring all events are appropriately scoped, organised, delivered, recorded and evaluated through liaison with relevant deliverers

·         Source external training to meet identified needs of individuals or groups

·         Support the HR Team to deliver training to staff on specialist HR topics as needed

 

·         Clerk/ minute formal HR related or confidential meetings as directed. 

·         Provide a professional customer service to internal and external stakeholders at all times

·         Respond to ad hoc requests via email, letter or telephone within agreed timescales

·         Ensure all filing is up to date and accurate

·         Input all changes to employee records onto the HR/Payroll system accurately and efficiently

·         Provide support, where reasonable adjustments are required, for access to work payments, holiday/TOIL booking, overtime claims or any other supportive documentation required.

·         The post holder will be responsible for ensuring that all administration and record keeping associated with their areas of responsibility is kept up to date and accurate.

 

·         Support the HR Team to implement new initiatives, changes to services or job roles as directed, ensuring compliance with employment legislation and good practice requirements

·         Role model a positive approach to change at all times

·         Participate in or lead HR projects from time to time as directed.

 

·         Participate in learning and development activity relevant to performance in the post or to the Charity as a whole

 

·         Undertake any other duties not listed above that are commensurate with the role, as directed by the HR Team. 

 
 

The above list is not exhaustive, but is indicative of the general nature and level of responsibility of the work to be undertaken. The responsibilities and duties may vary from time to time without changing the nature of the post. The post holder will be expected to adopt a flexible approach to enable the efficient and effective running of the Charity.

 

Join our team at Queen Alexandra College!

Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team. QAC has just gone through an exciting rebrand, dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.  

The newly structured Queen Alexandra Charity Birmingham offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential. 

QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high. 

Joining our supportive team, you will have the opportunity to:

 

·      Work closely with students with SEN to achieve their goals

·      Make a difference to the educational experience of young people

·      Be a voice for students and staff in specialist education

·      Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence

·      Develop your own skills, aspirations and progress your career.

Our benefits include;

 
This list is not exhaustive and may be subject to review and/or change.

We look forward to receiving your application and knowing more about your qualifications, skills,
personal qualities and experience that you would bring to the role and to QAC. Please take time to
review the job description above.

Please upload a CV/Resume* with details of your full employment history (since leaving school,
including education, employment and voluntary work) including reasons for any gaps in
employment. This should also include a statement of the personal qualities and experience you
believe are relevant to your suitability for the post and how this meets the job description and
person specification requirements. Your CV/Resume* will be re-produced in a standard format by
the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from
engaging in regulated activity relevant to children. The College's Safeguarding Policies are
available here

As part of our commitment to safer recruitment, and in line with updated guidance published in 
September 2022, we will carry out an online search of all shortlisted candidates. This search may 
enable us to identify any incidents or issues that have happened, and publicly available for review 
online, which we may wish to explore with you in further detail during the interview process. As part 
of your application we have asked you to provide the account names, usernames and/or handles for 
any social media platform that you use, as well as the names of any websites that you own, post on, 
or contribute to. A Google search will also be conducted. These checks will only be conducted if you 
are shortlisted for interview. Please see our safer recruitment and selection policy for further 
information.