Hybrid Administrator bei Coherent Corp.

Primary Duties & Responsibilities

• Managing licenses (e.g. EHS, laser equipment) and Non Disclosure Agreement
• Assisting with Government grant project administration
• Coordinating visitor access, reception duties, and entry authorizations
• Coordinating with external vendors like hotels, travel agencies, and insurers
• Managing meeting rooms, calendars, and travel arrangements
• Handling office supplies, pantry stock, and general workplace upkeep
• Preparing and submitting staff expense claims and reports
• Organizing meetings, internal events, and company functions
• Creating reports and dashboards using Excel, Power BI, and internal platforms
• Handling partial purchasing tasks: sourcing, raising Purchase Requisitions
• Maintaining and updating office documentation, contracts, and work instructions
• Providing day-to-day administrative support to the GM and leadership team

Education & Experience

• Diploma or equivalent qualification
• Preferably minimum 5 years of relevant experience
• Experience in handling compliance documentation or licensing (EHS, laser, etc.) preferred

Skills

• Strong organizational and multitasking skills
• Proficiency in MS Office (Excel, Outlook), Power BI a plus
• Excellent communication and coordination abilities
• A service-oriented mindset and willingness to step in where needed
• Able to maintain confidentiality and work independently with minimal supervision

Working Conditions

• This role is 100% onsite 
• 5 Day workweek from Monday to Friday

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.