Hybrid Global Entity Coordinator bei Law Debenture

About Law Debenture 

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 135-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 300 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other.

We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.

Role Overview

We are looking for a Global Entity Coordinator to join our high calibre team responsible for delivering an extensive range of corporate secretarial and governance services to ensure that our clients’ legal entities are compliant with local requirements. You will work across a range of jurisdictions worldwide, managing the relationship between the client and the local legal team, ensuring that outstanding client service is delivered. Service delivery of global coordination processes is a key element of this role to ensure the delivery of excellent client service, which is at the core of everything we do.

We are looking for organised, structured and process driven individuals. This role would suit a candidate with attention to detail, methodical approach to completing projects and aptitude to implement and coordinate processes. In return, we’ll provide the tools and training to support a wide range of internal and external stakeholders and maximise your potential.

Job Role & Responsibilities

• Coordination of corporate secretarial work across a range of jurisdictions and time zones worldwide, including annual compliance and corporate actions. 
• Ensuring clients’ legal entities are compliant with local corporate secretarial (or equivalent)obligations. 
• Monitoring compliance deadlines, reviewing processes, and guiding clients through their responsibilities to ensure obligations are completed on time, ensuring the good standing of client international registrations.
• Management of a number of clients, being a central point of contact, ensuring client satisfaction with the overall service. 
• Reviewing and sense checking work performed by international network firms (e.g. ensuring the instructions have been followed, information shared is correctly included in draft documentation, etc.). 
• Contributing to revenue through ensuring that invoices for work completed are issued accurately and on time.  
• Carry out regular update calls with clients to review progress of ongoing matters and projects and ensure that all action points are completed. 
• Assist with setting up of new clients and engaging the local legal teams for provision of corporate secretarial services. 
• Responsible for ensuring clients’ databases are up to date and are accurate.
• Maintaining internal systems (i.e. matter management system, and finance software).
• Escalating issues/concerns raised by clients and international network firms, to the appropriate individuals within the GEMS Management Team. 

Is this you?

• Strong time management, organisational and planning skills-ability to prioritise work, multi-task and meet deadlines.
• Experience of working in client service industries, being able to deliver key deliverables to deadlines, working in client facing roles.
• High level of attention to detail, ensuring accurate and timely completion of critical tasks.
• Good rapport building and communication skills, both written and verbal. Confident communicating and working effectively with multiple stakeholders (clients and colleagues) at all levels.
• Ability to be proactive and work on your own initiative and to take ownership of tasks, time and workload by prioritising and managing client expectations.
• Solution focused, with the ability to deal with conflict confidently providing effective and practical resolutions.
• A team player, who can work effectively and collaboratively with colleagues and stakeholders.
• Able to process and analyse information from different perspectives.
• High standard of professional and personal conduct and ethical behaviour.

Essential Knowledge, Skills & Experience 

• Highly organised individual, experienced in managing competing deadlines and demands
• Experience in client facing roles
• IT literate, skills in all MS Office, Excel and Outlook
• Strong verbal and written communication in English (incl. excellent grammar and ability to adapt communication style to suit audience)

Preferred Knowledge, Skills & Experience 

• Qualifications in Law/ corporate governance/ Business/ Management is desirable but not essential
• Experience in compliance management would be an advantage
• Professional services or financial services industry experience an advantage
• Multilingual abilities helpful but not essential

Your Reward

• Competitive salary with performance bonus scheme
• Generous pension contribution
• Full healthcare cover
• Health cash plan
• Life assurance
• Buy/sell annual leave scheme

Additional Information

People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fuelling our growth.

LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. If you feel that you require any reasonable adjustments to be able to participate in this recruitment process, please provide further details where prompted.