Hybrid Operations Administrator – Ops Technical bei Charles Stanley & Co. Ltd. BU
Charles Stanley & Co. Ltd. BU · London, Vereinigtes Königreich · Hybrid
- Professional
- Optionales Büro in London
Job Description:
As an Operation Administrator you will be responsible for all aspects of custodial and internal system reconciliations along with the management of client fee processing. Responsibilities will also include a range of static data set up and maintenance along with ad hoc projects.
Main Responsibilities:
- Daily reconciliation of RJIS systems to custodian records to cover stock and cash positions
- Reconciliation with custodians to cover book costs and prices where required.
- Ensure all daily overnight data imports complete, investigate and resolve any issues.
- Ensure all Corporate Actions are correctly posted by our custodian and the appropriate book costs are assigned and updated in RJIS systems.
- Act as a contact point for more complex Corporate Actions issues
- Production of monthly, quarterly and ad hoc fees
- Administration of the fee charging system
- Administration, and understanding of performance reporting system
- Monitor daily transaction reporting, ensuring failed reports are actioned and completed in line with regulatory requirements
- Production of management reports
- Maintain the security master file including:
- Security set up & ISA eligibility queries
- Price feeds and overrides
- Classification data
- Other system static data including set up of new offices, commissions, etc.
- Develop relationships with custodians and data providers where possible to allow for integration of their data to RJIS systems
- Administration of the electronic transfer system (Altus)
- Maintenance of required stock watch lists in the trading system
General:
- Ensure robust department procedures are written, reviewed and maintained
- Monitor group email inboxes and ensure queries are responded to within our agreed service level
- Train new starters and less experienced team members
- Ensure all daily, weekly and monthly tasks are completed accurately and on time
- Keep team KPI's up to date and ensure targets are met
- Keep abreast of industry standards, knowledge and regulatory change
- General data review and tidy up as problems or inconsistencies are identified
- Ad hoc projects and other duties as assigned
Specialist/Technical Knowledge:
- Good knowledge of retail financial services, investment management or stockbroking operations
- Excellent reconciliations experience
- Understanding of Nominees/Dividends
- Transaction Reporting
- Global Corporate Actions
- Taxation and banking procedures
- Knowledge of GIA/ISA/SIPP & OPB products
- Understanding of different security types, collective funds, equities, fixed interest, ETF's
- Excellent knowledge of Microsoft packages, especially Word & Excel
- Industry exams an advantage
- Knowledge of Pershing (UK) operations, systems and policies is an advantage
Qualities/Attributes:
- Ensure our Service 1st culture is adhered to and maintained at all times
- Desire to be involved with all aspects of the business taking a hands-on approach
- Ability to expand and grow with the business
- Able to work effectively, both independently and as part of a team
- Demonstrates a positive attitude reflected in day to day conduct
- Able to provide pragmatic advice
- Uses initiative and applies knowledge acquired to problem solving
- Ability to work under pressure and to deadlines
- Quality orientated. Pays attention to detail
- Good interpersonal and communication skills (verbal and written)
- Sound organisational and time management skills with the ability to multi-task
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