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Position Summary: 

The Pathology Administrator plays a key role in supporting efficient laboratory and medical practice operations by providing essential administrative and clerical assistance. This position is responsible for maintaining patient records, managing front-office tasks, and ensuring accurate organization and filing of medical charts and pathology slides. Additionally, the Pathology Administrator serves as the primary point of communication between clinical practices, external referral facilities, internal pathologists, and laboratory operations.

Essential Functions:

To perform effectively in this role, the candidate must fulfill the following duties with or without reasonable accommodations:

Specimen & Case Management

• Accession incoming pathology specimens with accuracy and attention to detail.
• Verify patient demographics, ordering provider information, and specimen details.
• Enter and format gross descriptions as dictated by laboratory personnel.
• Ensure proper labeling, documentation, and chain-of-custody for all pathology materials.

Slide & Materials Management

• File pathology slides and blocks according to established laboratory filing systems.
• Retrieve archived slides/blocks for pathologists, providers, or external requests.

Administrative & Operational Support

• Field incoming calls from clinics, providers, couriers, and internal teams; triage inquiries and route messages appropriately.
• Assist with coordinating slide send-outs, FedEx pickups, courier communication, and case transfers between laboratories.
• Support laboratory leadership and staff with routine administrative tasks, including printing, scanning, faxing reports, and updating case logs.
• Assist with maintaining laboratory inventory, ordering supplies, and monitoring stock levels.

General Duties

• Provide backup support to pathology and laboratory staff as needed.
• Assist in special projects, quality initiatives, and process improvements.
• Perform other related duties as assigned to ensure smooth and efficient laboratory operations.

 Knowledge, Skills, & Abilities:

• High school diploma or equivalent required.
• 1-2 years of relevant experience, preferably in a healthcare or medical office setting.
• Skilled in Microsoft Office applications, including Word, Excel, and Outlook.
• Comprehensive training will be provided to support success in this role.

This role requires a proactive, dependable, and detail-oriented individual with the ability to manage multiple tasks in a dynamic healthcare environment. The ideal candidate demonstrates a strong commitment to patient care and operational excellence.

Physical and Mental Demands:

The physical and mental demands described below are representative of those required to perform this job successfully. Reasonable accommodations may be provided for individuals with disabilities:

• Physical Requirements:
• Occasionally required to stand, walk, and sit for extended periods.
• Use hands to handle objects, tools, or controls; reach with hands and arms.
• Occasionally required to climb stairs, balance, stoop, kneel, bend, crouch, or crawl.
• Occasionally lift, push, pull, or move up to 20 pounds.
• Vision Requirements:
• Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Note:
This job description is intended to provide a general overview of the role. Additional responsibilities may be assigned, or duties modified by the department supervisor based on operational needs.