Executive Assistant na Perry Homes

Description

The Executive Assistant Serves as the right hand to our SVP of Marketing and Senior Executives providing administrative support and acting as a gatekeeper. Their primary roles include:

·       Managing executive schedules, including appointments, meetings, and travel arrangements.

·       Handling correspondence and communications on behalf of executives.

·       Coordinating events and meetings, including preparing agendas, taking minutes, and following up on action items.

·       Conducting research and preparing reports for executive decision-making.

·       Maintaining confidentiality of sensitive information.

Essential Duties and Responsibilities

The responsibilities of an executive assistant are diverse and require a high level of organization, attention to detail, and proactive problem-solving skills. Typical responsibilities include:

·       Calendar Management: Scheduling and managing executive calendars to optimize time and prevent conflicts. This includes setting up meetings, sending reminders, and prioritizing appointments.

·       Communication: Handling incoming and outgoing communications, such as emails, phone calls, and letters, and ensuring prompt responses. Drafting and editing correspondence as needed.

·       Meeting Coordination: Organizing and coordinating meetings, including booking venues, preparing materials, and ensuring all logistical details are addressed. Taking minutes and distributing them post-meeting.

·       Travel Arrangements: Planning and booking travel, including flights, accommodations, and transportation, while managing travel budgets and ensuring compliance with company policies.

·       Document Preparation: Creating and editing documents, reports, presentations, and spreadsheets. Ensuring accuracy and professionalism in all materials.

·       Office Management: Overseeing office operations, including ordering supplies, maintaining equipment, and liaising with vendors and service providers.

·       Expense Management: Tracking and processing expenses and reimbursements. Preparing expense reports and ensuring timely payments.

·       Project Support: Assisting with special projects, including research, data analysis, and project management. Collaborating with various teams to ensure project success.

·       Confidentiality: Maintaining discretion and confidentiality with sensitive information and internal communications.

·       Relationship Management: Building and maintaining professional relationships with internal and external stakeholders, representing the executive in a positive manner.

Job Competencies

·       Confidentiality

·       Flexibility

·       Attention to Detail

·       Communication/Building Relationships

·       Organizational Skills

Qualifications

• High school diploma or equivalent required
• Requires a minimum of 3-5 years of relevant Executive Assistant or administrative support experience.
• Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.

Benefits

Health & Wellness

• Medical, Dental & Vision Coverage
• Employee Assistance Program (EAP)
• Fitness Reimbursement

Financial Planning

• 401(k) with Company Match
• Company-Paid Life & Disability Insurance
• Supplemental Coverage Options

Time Off & Life Balance

• PTO & Paid Holidays
• Leave of Absence Programs

Family & Lifestyle

• Perry Homes Family College Fund
• New Home & Employee Discounts
• Pet Perks, Travel Assistance, & More

***Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***  

Perry Homes is an Equal Opportunity Employer   

Disclaimer: Recruitment Fraud – Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts.  We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels.  We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee).  If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact [email protected].