Staff Accountant na None

The Staff Accountant is responsible for supporting both Accounts Payable (AP) and Accounts Receivable (AR) functions, month-end close activities, reconciliations, vendor/customer communication, and general accounting support. This role also assists cross-functional teams, supports audits, and helps maintain accurate financial documentation and reporting. The ideal candidate is detail-oriented, organized, and able to work in a fast-paced environment.

Essential Job Functions:

• Match receivers with PO/RO, vendor invoice, and resolve discrepancies.
• Enter AP invoices (deferred receiving process).
• Track missing or unreceived parts associated with invoices.
• Review open receiver file for missing vendor invoices.
• Ensure vendor credits are received and applied for returned goods or price adjustments.
• Generate and process weekly AP check run reports for management approval.
• Process ACH, wire, or check payments.
• Maintain vendor W-9s, banking information, resale certificates, and exemption forms.
• Prepare new vendor account applications and request credit limit increases when necessary.
• Prepare and email customer statements. Ensure customers have received copies of outstanding invoices and agree with statement balance.  
• Review bank account for incoming payments.        
• Obtain customer remittance details and apply customer payments.
• Conduct collections via email and phone; strategize payment plans when needed.
• Perform month-end reconciliations for AP, AR, bank accounts, credit cards, prepaids, OPEX accounts, and intercompany transactions.
• Review new customer applications, check credit references, and recommend credit limit to management based on findings.
• Assist with internal and external audits, including retrieving sample documentation.
• Maintain filing systems for document storage and retrieval.
• Assist with testing, launch, and support of new tools and procedures 
• Performs other duties as assigned.

Requirements:

• 2-3 years minimum experience in accounting, with AP/AR emphasis
• Proficiency with ERP systems (Quantum preferred).
• Strong attention to detail, organization, and communication skills.
• Ability to multitask and meet deadlines.
• Demonstrable capacity for adaptability and creativity 
• Excellent verbal and written communication skills 
• Knowledge of MS Office Suite, Excel proficiency required
• Professional demeanor